Program Operations Coordinator

Seneca Family of Agencies; San Jose (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

11 paid holidays

403b Retirement Plan

Language proficiency bonus

Scholarship opportunities

Professional development

Seneca Public Service Loan Forgiveness

Job summary

The Welcoming Center, part of Seneca Family of Agencies, seeks a Program Assistant to organize and coordinate the front office, support scheduling, data analysis, and communications for the program.

This on-site role offers a Monday–Friday schedule (8:30 am–5:00 pm) in California, with bilingual Spanish beneficial. Join a team dedicated to trauma-informed care for youth and families across communities.

Qualifications

• Education/experience options: Bachelor’s degree; Associate’s degree with 1 year relevant work; HS diploma with 2 years relevant work.
• Must pass a computer test.
• Must be at least 21 years old.
• Valid driver’s license, clean driving record, insurability per Seneca policy.
• TB test clearance and fingerprinting clearance.

Responsibilities

• Answer department phones, screen and direct telephone calls.
• Greet and interact with clients, families and visitors.
• Maintain the safety, organization, and professional appearance of front office and general areas.
• Maintain office equipment and coordinate services.
• Complete off-site tasks such as errands and supplies to support operations.
• Coordinate on-site meetings/trainings and visitors, including room reservations and meal logistics.
• Maintain organized electronic and paper forms and files.
• Process mail and correspondence to/from program leadership and office.

Skills

Organizational skills

Analytical skills

Communication skills

Bilingual Spanish

Time management

Education

Bachelor’s degree

Associate’s degree +1 year experience

High school diploma +2 years experience

Tools

Microsoft Word

Outlook

Excel

Job description

The Welcoming Center, part of Seneca Family of Agencies, seeks a Program Assistant to organize and coordinate the front office, support scheduling, data analysis, and communications for the program.

This on-site role offers a Monday–Friday schedule (8:30 am–5:00 pm) in California, with bilingual Spanish beneficial. Join a team dedicated to trauma-informed care for youth and families across communities.