Program Support & Office Operations Specialist

Seneca; San Jose (CA); Hybrid; USD 39,000 - 42,000; Full time

Benefits offered by this job

Salary: $28.14–$30.64/hr

Bilingual exam bonus

Annual raises

5 weeks PTO

11 paid holidays

Medical, dental, vision

Disability & life insurance

Scholarships & training

Career opportunities in CA & WA

Job summary

Seneca Family of Agencies' Welcoming Center in Santa Clara County is seeking a Program Assistant to support administrative operations, scheduling, data analysis, and front‑office duties. You will coordinate meetings, manage files, and help ensure client needs are met in a calm, organized environment.

The role is full-time and on-site, offering an hourly pay range of $28.14–$30.64, and benefits including time off, health coverage, and professional development opportunities.

Qualifications

• Associate's degree plus 1 year of applicable work experience, or a high school diploma with 2 years of applicable work experience.
• Experience in administrative roles with data entry and multi-project prioritization.
• Pass a computer test and meet age and licensing requirements.

Responsibilities

• Answer department phones, screen and direct calls.
• Greet clients, families, and visitors.
• Maintain front office safety, organization and appearance.
• Coordinate office services and maintain equipment.
• Complete off-site tasks such as shopping and supply pickups.
• Arrange on-site meetings/trainings logistics and room reservations.
• Manage forms/files and process mail and communications.
• Prepare program reports and analyze scheduling and demographics.

Skills

Organization

Problem solving

Time management

Team collaboration

Education

Associate's degree

High school diploma

Tools

Microsoft Word

Outlook

Excel

Job description

Seneca Family of Agencies' Welcoming Center in Santa Clara County is seeking a Program Assistant to support administrative operations, scheduling, data analysis, and front‑office duties. You will coordinate meetings, manage files, and help ensure client needs are met in a calm, organized environment.

The role is full-time and on-site, offering an hourly pay range of $28.14–$30.64, and benefits including time off, health coverage, and professional development opportunities.