Program Assistant: Front Office, Scheduling & Data

Seneca-Family-of-Agencies; San Jose (CA); On-site; USD 25,000 - 43,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical coverage

Dental coverage

Vision coverage

Scholarship opportunities

Professional development

Promotional opportunities

Job summary

Seneca Family of Agencies seeks a Program Assistant to support administrative operations at The Welcoming Center in California. You will help with scheduling, data analysis, reception, and front-office duties to ensure clients receive timely care.

The role emphasizes organization, coordination, and communication, with opportunities to support program leaders and improve office processes. Full-time, on-site position with competitive benefits.

Qualifications

• Education/experience: Associate's degree with 1 year of applicable work experience OR high school diploma with 2 years of applicable work experience.
• Must pass a computer test.
• Must be at least 21 years old.
• Valid driver's license and insurability through Seneca's policy.
• TB test clearance and fingerprinting clearance.

Responsibilities

• Answer department phones, screen and direct calls.
• Greet clients, families, and visitors.
• Maintain front office and general area appearance and safety.
• Maintain office equipment and coordinate services.
• Complete off-site tasks to support daily operations.
• Coordinate on-site meetings/trainings logistics and reservations.
• Manage electronic and paper forms and files.
• Process mail and program communications; assist Program Director/Operations Manager.

Skills

Organizational skills

Problem solving

Time management

Collaboration

Bilingual Spanish

MS Word

Outlook

Excel

Education

Associate's degree

High school diploma

Tools

Microsoft Word

Outlook

Excel

Job description

Seneca Family of Agencies seeks a Program Assistant to support administrative operations at The Welcoming Center in California. You will help with scheduling, data analysis, reception, and front-office duties to ensure clients receive timely care.

The role emphasizes organization, coordination, and communication, with opportunities to support program leaders and improve office processes. Full-time, on-site position with competitive benefits.