Program Operations Coordinator

Texas Tech University - Health Sciences Center; Lubbock (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health plans

Paid Time Off

Retirement plans

Wellness programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) is seeking an experienced administrative professional to support the program director and coordinate academic and operational activities. The role emphasizes accurate travel arrangements, reimbursements, licensure tracking, and procurement processes.

Applicants should have a high school diploma and at least six years in related work; experience in higher education is preferred.

Qualifications

• High school diploma or equivalent required; six years of related experience preferred.
• Experience providing administrative support in academic or health sciences settings is advantageous.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Coordinate and process travel, reimbursements, and related documentation for faculty and fellows.
• Monitor and manage licensure and regulatory renewals for faculty.
• Process reimbursement requests in line with institutional policies.
• Order and maintain office supplies for administrative staff and educational personnel.
• Ensure compliance with university and departmental procurement requirements.
• Track credit card transactions and required documentation.
• Support Faculty Success records and CV updates.
• Assist subspecialty divisions with departmental processes and procedures.
• Maintain accurate records and documentation to support operations and finances.
• Collaborate with faculty and leadership to ensure efficient departmental operations and excellent customer service.

Skills

Administrative support

Higher education familiarity

Education

High school diploma or equivalent

Job description

Texas Tech University Health Sciences Center (TTUHSC) is seeking an experienced administrative professional to support the program director and coordinate academic and operational activities. The role emphasizes accurate travel arrangements, reimbursements, licensure tracking, and procurement processes.

Applicants should have a high school diploma and at least six years in related work; experience in higher education is preferred.