Program Operations & Calendar Coordinator

Robert Wood Johnson Foundation; Princeton (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

Robert Wood Johnson Foundation in Princeton, NJ is seeking a Program Administrative Assistant who will support program staff with calendar management, travel coordination, meeting and event planning, and special projects. This role requires proactive, on-site collaboration within Foundation Services and across offices.

The ideal candidate has an associate’s degree or equivalent, strong Microsoft Outlook/Office skills, and a proven ability to manage multiple tasks with precision and

Qualifications

• Associate’s degree or equivalent required.
• Knowledge of diversity, equity, and inclusion concepts.
• Proficiency in Microsoft Outlook and Office Suite.
• Excellent calendar management and ability to coordinate complex meetings.
• Ability to coordinate travel with vendors and manage expenses.
• Experience with portable devices and AV platforms; familiarity with RingCentral and Zoom preferred.
• Knowledge of Workday and Concur preferred.
• Strong communication and relationship-building skills.

Responsibilities

• Manage high-volume calendar requests and schedule meetings.
• Coordinate staff travel arrangements and reimburse expenses.
• Prepare presentations, spreadsheets, charts, and reports.
• Provide backup support for PAAs and duties as needed.
• Maintain staff travel profiles, bios, and memberships.
• Coordinate IT requests, supply requisitions, and building services.
• Greet and direct visitors and manage mail flow.
• Assist with onboarding, note-taking, and project support.

Skills

Calendar management

Outlook / Office

Customer service

Interpersonal skills

Time management

Team collaboration

Education

Associate’s degree or equivalent

Tools

Microsoft Outlook

Microsoft Office Suite

Workday

Concur

RingCentral

Zoom

OneNote

Evernote

Dropbox

Google Drive

Microsoft Teams

Job description

Robert Wood Johnson Foundation in Princeton, NJ is seeking a Program Administrative Assistant who will support program staff with calendar management, travel coordination, meeting and event planning, and special projects. This role requires proactive, on-site collaboration within Foundation Services and across offices.

The ideal candidate has an associate’s degree or equivalent, strong Microsoft Outlook/Office skills, and a proven ability to manage multiple tasks with precision and