Executive Assistant, Human Resources

Robert Wood Johnson Foundation; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Robert Wood Johnson Foundation in Princeton, NJ seeks an Executive Assistant for Human Resources to provide confidential operational and administrative support to HR leadership. The role emphasizes initiative, strong organization, and trusted collaboration with HR colleagues and RWJF staff.

You will manage complex projects, coordinate schedules, and ensure timely resolution of requests while maintaining discretion and reliability in a dynamic team environment.

Qualifications

• Maintains confidentiality with professionalism.
• Strong organizational skills and attention to detail.
• Effective liaison with HR leadership and staff at all levels.
• Ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Serve as principal contact and liaison on day-to-day operational, logistical, and administrative issues.
• Maintain a close partnership with HR leadership and collaborate with HR colleagues and RWJF staff at all levels.
• Coordinate schedules and provide coverage with other administrative staff for HR leadership and senior management.
• Prioritize and facilitate timely resolution of critical issues, working autonomously with sound judgment.

Job description

The Robert Wood Johnson Foundation (RWJF; the Foundation), located in Princeton, N.J., is the largest philanthropy in America dedicated solely to health. Since 1972, we have focused on developing and promoting innovations in health and healthcare to improve the lives of millions. In partnership with others, we are working toward a nation that is rooted in equity, compassion, and respect. A nation that provides everyone in America a fair and just opportunity to thrive, no matter who they are, where they live, or how much money they have. This requires addressing many harmful obstacles to well-being, including poverty, powerlessness, and discrimination.

We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Equity, diversity, inclusion, and collaboration allow our staff’s wide range of experiences, passions, and perspectives to enrich our work and strengthen our ability to address our nation’s most pressing health issues. The Foundation offers a collaborative, collegial, and creative work environment. With a career at the Robert Wood Johnson Foundation, you will make a difference.

ABOUT THE POSITION

The executive assistant for Human Resources (HR) provides high-quality, confidential operational and administrative support and project management directly to HR leadership. The solutions-focused executive assistant will take initiative in managing a variety of specialized and complex projects in support of a service-oriented team. Core deliverables are:

Serve as principal contact and liaison on day-to-day operational, logistical, and administrative issues—requires a high level of professionalism, confidentiality, and responsiveness.

Maintain a close and highly responsive partnership with HR leadership, and trusted collaborative relationships with HR colleagues and RWJF staff at all levels—requires strong relational skills, self-awareness, and reliability.

Work cooperatively with other administrative support staff to provide appropriate coverage, support, and coordination of schedules for HR leadership and other senior management—requires organization, adaptability, and diplomacy.

Prioritize and facilitate the timely resolution of multiple critical issues and pending requests, which requires an independent thinker with sound judgment who can work autonomously and manage multiple tasks simultaneously in a dynamic environment.