Program Operations Assistant – Community Programs

AVANCE Houston; Houston (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

AVANCE Houston is seeking an operations-support professional to assist the Senior Director and program staff with clerical and social service tasks, ensuring timely execution of program plans within funding parameters.

The role involves data processing, budgeting, scheduling, travel arrangements, event coordination, and preparing reports, while maintaining confidentiality and strong relationships with stakeholders.

Qualifications

• Associates degree or equivalent experience required.
• Preferred: Bachelor degree in business, public administration or related field.

Responsibilities

• Provide support to the Sr. Director and program staff.
• Perform admin/clerical tasks including data processing, filing, budgeting, and expense tracking.
• Maintain relationships with department leaders and staff.
• Coordinate communications, scheduling, and logistics with partners and stakeholders.
• Prepare progress summaries and reports in a timely, accurate manner.
• Coordinate meetings, events, and travel arrangements.
• Maintain filing systems and ensure confidentiality of records.
• Attend meetings and assist with development and reporting of program activities.

Skills

Clerical tasks

Data processing

Budget tracking

Scheduling

Communications

Event coordination

Education

Associate degree in business/administration/public administration/social service or related field

Bachelor degree preferred

Tools

Office software

Job description

AVANCE Houston is seeking an operations-support professional to assist the Senior Director and program staff with clerical and social service tasks, ensuring timely execution of program plans within funding parameters.

The role involves data processing, budgeting, scheduling, travel arrangements, event coordination, and preparing reports, while maintaining confidentiality and strong relationships with stakeholders.