Program Operations Administrator (SUD Nonprofit)

Paycom - ATS

Town of Islip (NY)

On-site

USD 49,000 - 59,000

Full time

4 days ago

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Benefits offered by this job

Paid Holidays

Medical, dental, vision insurance

403(b) retirement plan

Tuition reimbursement

Job summary

Phoenix House of New York | Long Island is seeking an experienced administrator to support the Program Director in daily operations, reporting, and compliance. The role involves managing petty cash, coordinating with HR, finance, and facilities, and ensuring adherence to OASAS and DOL standards.

Ideal candidates possess strong organizational skills, excellent communication, and a background in substance use disorder services.

Qualifications

High School diploma is required; Bachelor’s degree preferred.
Experience in administration and oversight roles is desirable.

Responsibilities

Detail oriented management of all record keeping and petty cash; ensure receipts are provided promptly.
Coordinates with HR, finance, and facilities on behalf of the Program Director to meet program needs.
Evaluates and monitors the facility; reports findings to program director and facilities manager.
Ensures program compliance with governing entities (OASAS, DOL, etc.).
Completes monthly STARS/HRA reports and other required reporting.
Maintains accurate CDS system reflecting current population.
Organizes campus events for patients and staff.
Conducts monthly inventory; places orders for janitorial, toiletries, and building supplies.
Assists admin with Personal Needs Allowance; maintains accurate records and client sign-offs.
Attends regular program leadership meetings for note taking and follow ups.