Program Administrator - Operations & Compliance

Paycom - ATS; Lake Ronkonkoma (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% employer-paid medical

Paid holidays

Tuition reimbursement

403(b) retirement plan

Job summary

Phoenix House of New York | Long Island is seeking a Program Administrator to oversee daily site operations and administrative duties under the Program Director. Responsibilities include record-keeping, budget awareness, and coordinating with HR, finance, and facilities.

The role requires strong communication, leadership, and problem-solving skills, with experience in substance use disorder settings preferred. Excellent organizational abilities and proficiency in MS Office are expected.

Qualifications

• Bachelor's degree preferred; high school diploma required.

Responsibilities

• Detail oriented management of all record keeping and tracking of petty cash.
• Coordinates with human resources, finance, and facilities on behalf of the Program Director to ensure program needs are met.
• Evaluates and monitors the facility and reports findings to the program director and facilities manager.
• Ensures program compliance with all governing entities (OASAS, DOL, etc.).
• Completes monthly STARS/HRA reports and other required reports for the Program Director.
• Maintains CDS system accuracy reflecting current population.
• Organizes campus events for patients and/or staff.
• Conducts monthly inventory and places orders as needed.
• Assists the admin with Personal Needs Allowance records and client sign-offs.
• Attends regular program leadership meetings for note taking and follow-ups.

Skills

Leadership

Communication

Teamwork

Problem Solving

Decision Making

Ethical Practices

Crisis Management

Education

Bachelor's degree

High School diploma

Job description

Phoenix House of New York | Long Island is seeking a Program Administrator to oversee daily site operations and administrative duties under the Program Director. Responsibilities include record-keeping, budget awareness, and coordinating with HR, finance, and facilities.

The role requires strong communication, leadership, and problem-solving skills, with experience in substance use disorder settings preferred. Excellent organizational abilities and proficiency in MS Office are expected.