Program Operations Administrative Coordinator

Oakland University; Rochester (MI); On-site; USD 36,000 - 52,000; Full time

Job summary

Oakland University in Rochester, MI, is hiring for a full-time administrative position with a focus on office coordination and support for a complex program area. The role involves processing invoices, managing program records, preparing meeting agendas and minutes, and supporting accreditation compliance.

Qualified applicants should have at least a high school diploma and four years of relevant office experience, with strong keyboarding, grammar, and spreadsheet skills.

Qualifications

• High school graduation or an equivalent combination of education and experience.
• Four years progressively responsible office experience, including direct experience in office coordination, i.e., prioritizing work assignments, maintaining work flow to meet deadlines.
• Ability to compose correspondence.
• Ability to operate standard office equipment.
• Ability to effectively interact with the public, students, faculty and staff.
• Knowledge of proper grammar, spelling and punctuation and ability to utilize proper standard office source manuals.
• Possess the keyboarding skills necessary to perform successfully in this position.
• Experience in clerical accounting/bookkeeping.
• Ability to work under pressure.
• Ability to perform the functions consistent with intermediate word processing and intermediate spreadsheet applications as demonstrated by a skills assessment.

Responsibilities

• To provide specialized office assistance, coordinating procedural business or service activities for a complex program area involving processing, implementing, advising on, and reporting specialized subject matter.
• To provide specialized office and administrative support by coordinating business and service activities for a complex program area, including processing invoices and bills, maintaining and managing program records, preparing and maintaining meeting agendas and minutes, implementing administrative procedures, and preparing reports to ensure efficient operations, accurate documentation, and accreditation compliance.

Skills

Office coordination

Keyboarding

Clerical accounting

Interpersonal skills

Education

High school diploma

Tools

Microsoft Access

Microsoft Excel

Word processing

Job description

Oakland University in Rochester, MI, is hiring for a full-time administrative position with a focus on office coordination and support for a complex program area. The role involves processing invoices, managing program records, preparing meeting agendas and minutes, and supporting accreditation compliance.

Qualified applicants should have at least a high school diploma and four years of relevant office experience, with strong keyboarding, grammar, and spreadsheet skills.