Administrative Operations Coordinator

001 University of Rochester; United States; On-site; USD 32,000 - 45,000; Full time

Job summary

The University of Rochester in Rochester, NY, is seeking an Administrative/Operations professional to support department activities, maintain policies, and prepare financial and operational reports. The role requires a Bachelor’s degree and at least 1 year of related experience, with strong Excel and Office skills and excellent communication abilities.

Typical schedule is Monday–Friday, 8:00am–4:40pm, with a 40-hour workweek, in a full-time on-site capacity.

Qualifications

• Bachelor's degree and 1 year of experience in a business operation or administrative role required.
• Strong time-management and organizational skills required.
• Excellent written and verbal communication skills required.

Responsibilities

• Supports administration/management activities within a department.
• Maintains departmental policies and procedures.
• Ensures all department reports are prepared and reviewed as needed.
• Assists with budgeting, account reconciliation, expense reimbursements, and supplier invoices, while working under general direction.
• Responds to audit requests and prepares documentation for financial records.
• Supports the planning, organization, and coordination of business operations in accordance with strategic goals within the organization.
• Works on special projects as directed.
• May provide direction to associate-level staff.

Skills

Data entry

Calendar management

Report creation

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Job description

The University of Rochester in Rochester, NY, is seeking an Administrative/Operations professional to support department activities, maintain policies, and prepare financial and operational reports. The role requires a Bachelor’s degree and at least 1 year of related experience, with strong Excel and Office skills and excellent communication abilities.

Typical schedule is Monday–Friday, 8:00am–4:40pm, with a 40-hour workweek, in a full-time on-site capacity.