Office Assistant III

Oakland University; Rochester (MI); On-site; USD 36,000 - 52,000; Full time

Job summary

Oakland University in Rochester, MI, is hiring for a full-time administrative position with a focus on office coordination and support for a complex program area. The role involves processing invoices, managing program records, preparing meeting agendas and minutes, and supporting accreditation compliance.

Qualified applicants should have at least a high school diploma and four years of relevant office experience, with strong keyboarding, grammar, and spreadsheet skills.

Qualifications

• High school graduation or an equivalent combination of education and experience.
• Four years progressively responsible office experience, including direct experience in office coordination, i.e., prioritizing work assignments, maintaining work flow to meet deadlines.
• Ability to compose correspondence.
• Ability to operate standard office equipment.
• Ability to effectively interact with the public, students, faculty and staff.
• Knowledge of proper grammar, spelling and punctuation and ability to utilize proper standard office source manuals.
• Possess the keyboarding skills necessary to perform successfully in this position.
• Experience in clerical accounting/bookkeeping.
• Ability to work under pressure.
• Ability to perform the functions consistent with intermediate word processing and intermediate spreadsheet applications as demonstrated by a skills assessment.

Responsibilities

• To provide specialized office assistance, coordinating procedural business or service activities for a complex program area involving processing, implementing, advising on, and reporting specialized subject matter.
• To provide specialized office and administrative support by coordinating business and service activities for a complex program area, including processing invoices and bills, maintaining and managing program records, preparing and maintaining meeting agendas and minutes, implementing administrative procedures, and preparing reports to ensure efficient operations, accurate documentation, and accreditation compliance.

Skills

Office coordination

Keyboarding

Clerical accounting

Interpersonal skills

Education

High school diploma

Tools

Microsoft Access

Microsoft Excel

Word processing

Job description

Benefits of Working at Oakland University

This position is an Oakland University Professional Support Association- MEA / NEA position. The incumbent will be represented by the MEA / NEA .

This position will remain open a minimum of five (5) working days. External applicants may be considered. Qualified bargaining unit members will receive interviews and initial consideration.

Employee Group/Grade

Employee Group/Grade C-8

Job Category

Work Schedule

Work Schedule FT/Reg (40 hours)

Shift/Days

This is a full-time position working Monday-Friday.

Pay Schedule

Pay Schedule Month

Number of Hrs./Wk.

Number of Hrs./Wk. 40 hours per week

Position Information

Position Information

Minimum Qualifications

• High school graduation or an equivalent combination of education and experience.
• Four years progressively responsible office experience, including direct experience in office coordination, i.e., prioritizing work assignments, maintaining work flow to meet deadlines.
• Ability to compose correspondence.
• Ability to operate standard office equipment.
• Ability to effectively interact with the public, students, faculty and staff.
• Knowledge of proper grammar, spelling and punctuation and ability to utilize proper standard office source manuals.
• Possess the keyboarding skills necessary to perform successfully in this position.
• Experience in clerical accounting/bookkeeping.
• Ability to work under pressure.
• Ability to perform the functions consistent with intermediate word processing and intermediate spreadsheet applications as demonstrated by a skills assessment.

Desired Qualifications

All Qualifications

Unless otherwise required by an applicable collective bargaining agreement, all minimum, additional and desired qualifications are preferred, but qualifications, degrees, and/or experience deemed comparable and/or equivalent by Oakland University in its sole and exclusive discretion may be considered.

To provide specialized office and administrative support by coordinating business and service activities for a complex program area, including processing invoices and bills, maintaining and managing program records, preparing and maintaining meeting agendas and minutes, implementing administrative procedures, and preparing reports to ensure efficient operations, accurate documentation, and accreditation compliance.

Position Purpose

To provide specialized office assistance, coordinating procedural business or service activities for a complex program area involving processing, implementing, advising on, and reporting specialized subject matter.

Job Open Date 07/28/2026

Job Close Date

Position Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you a member of the Oakland University Professional Support Association-MEA/NEA?
  • Yes
  • No
  • No Response
• * Describe your experience with online forms such as Google Docs, eforms, etc and with virtual platforms such as Google Meet, Zoom, etc.

  (Open Ended Question)

• * Provide examples of work where you used the Microsoft Access database or the Microsoft Excel spreadsheet.

  (Open Ended Question)

• * Describe your experience supporting an administrator or program director, such as managing calendars, travel arrangements, meeting minutes and interfacing with students, faculty, staff and colleagues in the office. Please provide us with concrete examples.

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents

371 Wilson Boulevard, Rochester, MI 48309
248-370-2100