Program Operations Administrative Assistant

Endeavors Inc.; Detroit (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Endeavors Inc. is seeking an administrative support professional to assist Workforce Wellness Program staff and CBP clients with filing, invoicing, scheduling, calendars, and records management. The role emphasizes accurate document processing, travel coordination, and customer service to empower clients and staff.

Responsibilities include managing expenses, preparing reports, handling inquiries, and maintaining compliant records while supporting daily operations and program objectives.

Qualifications

• Education: High School Diploma or GED; Associate or Bachelor’s in business administration preferred.
• Experience: 2-3 years in a larger organization; proficient in MS Office; analytical, organized and multitasking abilities; team player with leadership skills.

Responsibilities

• Oversee daily assignments to ensure tasks are completed accurately and within deadlines.
• Prepare, edit, and format documents, including correspondence, reports, drafts, memoranda, meeting minutes, and emails.
• Coordinate maintenance and support for office equipment, including computers, copiers, and other required equipment.
• Respond to INFO mailbox inquiries in a timely and professional manner.
• Receive, enter, and manage expenses, invoices, receipts, and related submissions.
• Complete and submit expense reports in the designated system by required deadlines.
• Perform administrative duties with accuracy, efficiency, and attention to detail.
• Provide administrative support by answering and directing calls, scheduling client appointments, preparing correspondence, and distributing client communications.
• Maintain organized program and legal records, and support daily operations for efficient workflow.
• Coordinate travel arrangements (flights, transportation, lodging) and track receipts.
• Assist with reports, Excel spreadsheets, and program materials.
• Manage program expenses by reconciling corporate card transactions and submitting invoices.
• Other duties as assigned.
• Demonstrate exceptional customer service, placing clients first in support of the mission.

Skills

Analytical mindset

Problem-solving skills

Organizational & multitasking

Leadership abilities

Education

High School Diploma or GED

Associate/Bachelor’s in business administration or related field

Tools

MS Office (Word, PowerPoint, Excel)

Job description

Endeavors Inc. is seeking an administrative support professional to assist Workforce Wellness Program staff and CBP clients with filing, invoicing, scheduling, calendars, and records management. The role emphasizes accurate document processing, travel coordination, and customer service to empower clients and staff.

Responsibilities include managing expenses, preparing reports, handling inquiries, and maintaining compliant records while supporting daily operations and program objectives.