Administrative Assistant

Endeavors Inc.; Town of Florida (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Endeavors Inc. seeks an administrative support professional to aid the Workforce Wellness Program and CBP clients. The role covers filing, scheduling, document preparation, expense processing, and travel arrangements, ensuring accurate records and timely communications.

You will manage calendars, maintain files, and support daily program operations with a focus on efficiency and compliance. Requirements include a high school diploma or GED, 2–3 years in a larger org, and proficiency in MS

Qualifications

• 2-3 years’ experience in a larger organization preferred with exemplary administrative support.
• Proficient in MS Office (Word, PowerPoint, Excel).
• Analytical mindset with problem-solving skills and strong organizational ability.
• Team player with leadership capabilities and attention to detail.
• Regular attendance and flexible hours as needed.

Responsibilities

• Oversee daily assignments to ensure tasks are completed accurately and within deadlines.
• Prepare, edit, and format documents including reports, minutes, and emails.
• Coordinate maintenance and support for office equipment.
• Respond to INFO mailbox inquiries in a timely, professional manner.
• Receive, enter, manage expenses, invoices, and related submissions.
• Submit expense reports in the designated system by deadlines.
• Provide administrative support by handling calls, appointments, correspondence, and client communications.
• Maintain organized program and legal records; support daily operations and compliance.
• Coordinate travel arrangements including flights, transportation, and lodging.
• Track and submit travel-related receipts; draft presentations and reports.
• Reconcile corporate card transactions and prepare invoices and expense reports.
• Other duties as assigned; demonstrate exceptional customer service.

Skills

MS Office (Word, PowerPoint, Excel)

Analytical mind

Organizational skills

Multitasking

Team player with leadership skills

Education

High School Diploma or GED

Associate or Bachelor’s Degree in business administration or relative field preferred

Tools

MS Office

Job description

Job Purpose

Provide administrative support to Endeavors Workforce Wellness Program staff and U.S. Customs and Border Protection (CBP) clients through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, maintaining organization records and general program support.

Job Purpose

Provide administrative support to Endeavors Workforce Wellness Program staff and U.S. Customs and Border Protection (CBP) clients through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, maintaining organization records and general program support.

Qualifications

ESSENTIAL JOB RESPONSIBILITIES

• Oversee daily assignments to ensure tasks are completed accurately and within established deadlines.
• Prepare, edit, and format documents, including correspondence, reports, drafts, memoranda, meeting minutes, and emails.
• Coordinate maintenance and support for office equipment, including computers, copiers, and other required equipment.
• Respond to INFO mailbox inquiries and requests for information in a timely and professional manner.
• Receive, enter, and manage expenses, invoices, receipts, and related submissions.
• Complete and submit expense reports in the designated system by required deadlines.
• Perform administrative duties with accuracy, efficiency, and attention to detail.
• Provide administrative and office support by answering and directing incoming calls, scheduling client appointments, preparing and proofreading correspondence and reports, and distributing client communications in a timely and professional manner.
• Maintain organized program and legal records by filing, scanning, photocopying, and managing documentation, while supporting daily program operations to ensure efficient office workflow and compliance with organizational standards.
• Coordinate all aspects of travel arrangements, including flights, local transportation, and lodging.
• Coordinate administrative support functions by tracking and submitting travel-related receipts, drafting correspondence and presentations, and assisting with the preparation of reports, Excel spreadsheets, and other program materials to support daily operations and organizational objectives.
• Manage program expenses by reconciling corporate card transactions, maintaining supporting receipts, and preparing and submitting invoices and expense reports in accordance with organizational policies.
• Other duties as assigned.
• Demonstrate exceptional customer service in all responsibilities by placing the child, family, Veteran, or client first in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.”

Essential Qualifications

EDUCATION: High School Diploma or GED required. Associate or Bachelor’s Degree in business administration or relative field preferred.

EXPERIENCE: 2-3 years’ experience in a larger organization preferred with proven experience in providing exemplary assistance and an in-depth understanding of administrative procedures. Must be proficient in MS Office (Word, PowerPoint, Excel). Must be an analytical mind with problem-solving skills, excellent organizational and multitasking abilities, and a team player with leadership skills.

ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer’s sole discretion. Flexibility in hours required as needed for business purposes.

LICENSES: Driver’s License with clear record and must be able to pass a government background investigation.

VEHICLE: Must have daily use of a vehicle without prior notice.

OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates.

Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.

Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email [e-mail] or speak with your recruiter.

Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at [e-mail]. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.