Administrative Assistant: Office & Scheduling Pro

Endeavors Inc.; Town of Florida (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Endeavors Inc. seeks an administrative support professional to aid the Workforce Wellness Program and CBP clients. The role covers filing, scheduling, document preparation, expense processing, and travel arrangements, ensuring accurate records and timely communications.

You will manage calendars, maintain files, and support daily program operations with a focus on efficiency and compliance. Requirements include a high school diploma or GED, 2–3 years in a larger org, and proficiency in MS

Qualifications

• 2-3 years’ experience in a larger organization preferred with exemplary administrative support.
• Proficient in MS Office (Word, PowerPoint, Excel).
• Analytical mindset with problem-solving skills and strong organizational ability.
• Team player with leadership capabilities and attention to detail.
• Regular attendance and flexible hours as needed.

Responsibilities

• Oversee daily assignments to ensure tasks are completed accurately and within deadlines.
• Prepare, edit, and format documents including reports, minutes, and emails.
• Coordinate maintenance and support for office equipment.
• Respond to INFO mailbox inquiries in a timely, professional manner.
• Receive, enter, manage expenses, invoices, and related submissions.
• Submit expense reports in the designated system by deadlines.
• Provide administrative support by handling calls, appointments, correspondence, and client communications.
• Maintain organized program and legal records; support daily operations and compliance.
• Coordinate travel arrangements including flights, transportation, and lodging.
• Track and submit travel-related receipts; draft presentations and reports.
• Reconcile corporate card transactions and prepare invoices and expense reports.
• Other duties as assigned; demonstrate exceptional customer service.

Skills

MS Office (Word, PowerPoint, Excel)

Analytical mind

Organizational skills

Multitasking

Team player with leadership skills

Education

High School Diploma or GED

Associate or Bachelor’s Degree in business administration or relative field preferred

Tools

MS Office

Job description

Endeavors Inc. seeks an administrative support professional to aid the Workforce Wellness Program and CBP clients. The role covers filing, scheduling, document preparation, expense processing, and travel arrangements, ensuring accurate records and timely communications.

You will manage calendars, maintain files, and support daily program operations with a focus on efficiency and compliance. Requirements include a high school diploma or GED, 2–3 years in a larger org, and proficiency in MS