Program Manager III - Events & Engagement

Ursus, Inc.; New York (NY); Hybrid; USD 110,000 - 124,000; Full time

Job summary

Ursus, Inc. is seeking an Events & Engagement Program Manager III in New York. This contract role requires 5–8 years in program management, events, or executive communications, with heavy focus on end-to-end delivery for executive events and offsites. Hybrid work and travel to events are involved.

The role emphasizes executive writing, stakeholder alignment, and scalable playbooks to improve delivery across multiple programs simultaneously.

Qualifications

• 5–8 years in program management, events, executive communications, or business operations.
• End-to-end management of executive events, offsites, and speaking engagements.
• Influence VP- and Director-level leaders without direct authority.
• Build processes, operating rhythms, and playbooks from scratch.
• Strong executive writing: briefings, talking points, run-of-show docs, recap notes.

Responsibilities

• Lead end-to-end program management for executive events and engagements, including timelines, content readiness, logistics, and post-event follow-through.
• Manage multiple programs concurrently with risk, dependencies, and mitigation plans.
• Partner with cross-functional teams to maintain planning cadences and stakeholder reviews.
• Produce executive-ready written materials: program updates, briefing docs, run-of-show, talking points, recap notes.
• Develop scalable playbooks and repeatable processes for consistent execution and continuous improvement.

Skills

5–8 yrs exp

End-to-end PM

Influence senior leaders

Build processes & playbooks

Executive writing

Sales/Go-to-Market

Risk mgmt & alignment

Education

MBA or advanced degree

Job description

Program Manager III - Events & Engagement

LOCATION: New York, NY (Hybrid; 3 days in office/week)

DURATION: Through 3/13/2027 (possible extension)

PAY RANGE: $80 - $90/hr.

MUST HAVE SKILLS

• 5–8 years of experience in program management, events, executive communications, or business operations
• End-to-end program management for executive events, offsites, and speaking engagements (managing several concurrently)
• Experience influencing VP- and Director-level leaders without direct authority
• Experience building processes, operating rhythms, and playbooks from scratch
• Strong executive writing skills (briefings, talking points, run-of-show docs, recap notes)
• Understanding of sales or go-to-market organizations
• Proactive risk management and cross-functional stakeholder alignment

NICE TO HAVE SKILLS

• MBA or advanced degree
• Experience in marketing events or communications
• Experience scaling work through playbooks, AI-enabled workflows, and automation

COMPANY

Our client is a Fortune 500 multinational technology company headquartered in Menlo Park, CA.

POSITION SUMMARY

Events & Engagement Program Manager, GBG North America. Full-time contract, approximately 40 hours per week, based in New York with at least 3 days per week onsite and event travel as needed. Requires 5–8 years in program management, events, executive communications, or business operations. Top skills: end-to-end event and offsite delivery; executive speaker preparation; executive writing; influencing senior leaders; building intake processes and reusable playbooks. Minimum: 5–8 years in program management, events, executive communications or business operations; experience leading large events, offsites or executive speaking engagements end-to-end, several at once; experience influencing VP- and Director-level leaders without direct authority; experience building processes and operating rhythms from scratch; strong executive writing and understanding of sales organizations. Preferred: MBA or advanced degree; experience in a sales or go-to-market organization, marketing events or communications; experience scaling work with playbooks, AI and automation

ABOUT THE ROLE

The Client is seeking a temporary Program Manager (contract role) to support planning and execution of executive-facing programs, events, offsites, and strategic communications. In this role, you will help drive end-to-end coordination across stakeholders, build operating rhythms and repeatable processes, and ensure high-quality delivery across multiple workstreams at once.

RESPONSIBILITIES

• Lead end-to-end program management for executive events, offsites, and speaking engagements, including timelines, stakeholder alignment, content readiness, logistics coordination, and post-event follow-through.
• Manage multiple programs simultaneously, proactively identifying risks, dependencies, and mitigation plans.
• Partner with cross-functional teams to develop and maintain operating rhythms (e.g., planning cadences, weekly updates, decision logs, stakeholder reviews).
• Produce clear, executive-ready written materials (e.g., program updates, briefing docs, run-of-show documents, talking points, and recap notes).
• Build scalable playbooks and documented processes to enable consistent execution and continuous improvement.

QUALIFICATIONS

• 5–8 years of experience in program management, events, executive communications, or business operations.
• Demonstrated experience leading large events, offsites, or executive speaking engagements end to end, including managing several concurrently.
• Experience building processes and operating rhythms from scratch in a fast-moving environment.
• Strong executive writing skills and the ability to synthesize complex information into clear, action-oriented communications.

PREFERRED QUALIFICATIONS

• MBA or advanced degree.
• Experience in a sales or go-to-market organization, marketing events, or communications.
• Experience scaling work through playbooks, AI-enabled workflows, and automation.

EXPERIENCE

• 5–8 years of overall experience

EDUCATION

• None required; MBA or advanced degree preferred

BENEFITS SUMMARY

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

FAIR CHANCE POLICY

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.