Program Coordinator

Tailored Management; Washington (District of Columbia); On-site; USD 57,000 - 81,000; Full time

Benefits offered by this job

Medical Coverage

Vision Insurance

Short-Term Disability

Long-Term Disability

Life & AD&D Insurance

Critical Illness Insurance

Employee Assistance Program (EAP)

Job summary

Tailored Management is seeking a highly organized Program Coordinator III in Washington, DC for a 12-month assignment to support the Product Impact organization. You will partner with the Product Impact Lead and cross‑functional teams to coordinate priorities, track milestones, and keep deliverables on schedule.

You will maintain program documents, prepare meeting materials, coordinate schedules, and ensure clear communications across stakeholders.

Qualifications

• 3+ years of experience in program coordination or similar roles.
• Bachelor's degree required; master's preferred.
• Experience coordinating projects, managing deliverables, and supporting cross-functional teams.
• Ability to juggle multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication with clear documentation.
• Experience maintaining trackers, documentation, status reports, and records.
• Proficiency with Google Workspace or Microsoft Office, calendars, spreadsheets, and video conferencing.

Responsibilities

• Coordinate day-to-day program operations, schedules, and deliverables.
• Manage timelines, milestones, and action items with trackers.
• Coordinate internal meetings, sessions, and stakeholder engagements.
• Develop and maintain program documentation, status reports, and materials.
• Facilitate cross‑functional communication and update progress to stakeholders.
• Monitor progress, identify bottlenecks, and elevate issues as needed.
• Support planning activities and cross‑functional alignment across initiatives.
• Identify opportunities to improve workflows and documentation practices.
• Manage multiple concurrent priorities with accuracy and responsiveness.
• Support occasional domestic travel and related logistics.

Skills

Program coordination

Stakeholder management

Time management

Communication

Remote work

Education

Bachelor's degree

Master's degree (preferred)

Tools

Google Workspace

Microsoft Office

Spreadsheets

Calendars

Video conferencing

Job description

Duration: 12 Months (Potential for Extension)

Travel: Occasional Domestic Travel

Experience Level: 3-5 Years

Pay Rate: $50/hr on W2

Note: This is a W-2-only position. We do not offer visa sponsorship and cannot accept H-1B, F-1/STEM OPT, 1099, C2C, or C2H arrangements.

About the Role

We are seeking a highly organized and proactive Program Coordinator III to support out client's cross-functional initiatives and operational execution within the Product Impact organization. This individual will partner closely with the Product Impact Lead and internal stakeholders to coordinate program activities, manage operational priorities, and ensure key deliverables remain on track.

In this role, you will provide essential program management and administrative support across multiple initiatives in a fast-paced, highly collaborative environment. You will be responsible for maintaining program documentation, coordinating schedules and communications, monitoring milestones, and facilitating alignment across internal teams.

The ideal candidate is an adaptable and detail-oriented professional who can independently manage competing priorities, navigate complex stakeholder relationships, and bring structure to evolving programs. Success in this role requires strong organizational capabilities, sound judgment, proactive communication, and the ability to work effectively with diverse personalities in a dynamic environment.

Responsibilities

• Coordinate day-to-day program operations, activities, schedules, and deliverables in support of the Product Impact Lead and broader cross-functional team.
• Manage program timelines, milestones, action items, and deliverable trackers to support execution and ensure timely follow-through.
• Coordinate internal meetings, working sessions, and stakeholder engagements, including scheduling, agenda preparation, meeting notes, and follow-up activities.
• Develop, organize, and maintain program documentation, including status reports, project plans, meeting materials, operational trackers, and other program-related records.
• Facilitate communication across internal stakeholders, consolidating updates, gathering inputs, and communicating progress against key priorities.
• Monitor program progress, identify potential bottlenecks or operational gaps, and proactively elevate issues requiring stakeholder attention.
• Support planning activities, recurring operational rhythms, and cross-functional coordination to maintain alignment across initiatives.
• Identify opportunities to improve existing workflows, documentation practices, and coordination processes to drive operational efficiency.
• Manage multiple concurrent priorities while maintaining accuracy, responsiveness, and attention to detail.
• Support occasional domestic travel and related program coordination logistics as needed.

Must Have Qualifications

• 3+ years of experience in program coordination, project coordination, program operations, administrative support, or a related field.
• Bachelor's degree required; a master's degree is preferred.
• Demonstrated experience coordinating projects, managing deliverables, and supporting cross-functional teams.
• Proven ability to independently manage multiple priorities, competing deadlines, and stakeholder expectations in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and consistent follow-through.
• Excellent written and verbal communication skills, including the ability to prepare clear documentation, meeting summaries, and stakeholder updates.
• Experience maintaining project trackers, program documentation, status reports, and operational records.
• Proficiency with productivity and collaboration tools, including Google Workspace or Microsoft Office applications, spreadsheets, calendars, and video conferencing platforms.
• Ability to work independently and collaboratively in a remote environment, demonstrating proactive communication and effective time management.
• Strong interpersonal skills and the ability to navigate complex stakeholder relationships and work effectively with individuals across different teams and functions.

Preferred Qualifications

• Experience supporting programs or initiatives within large, complex, or matrixed organizations.
• Ability to thrive in a fast-paced environment with evolving priorities and tight timelines.
• Demonstrated ability to manage competing priorities while maintaining quality and operational consistency.
• Experience supporting senior leaders or program leads through coordination, reporting, and operational execution.
• Strong problem-solving skills and the ability to identify process gaps and recommend practical solutions.

At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:

• Medical Coverage - HDHP, PPO, and Surest plan options
• Vision Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Life & AD&D Insurance
• Critical Illness Insurance
• Employee Assistance Program (EAP)

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation. #TMMT