Program Manager (II)

Aquent; Sunnyvale (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

Aquent is seeking an experienced program and events professional to drive global onboarding initiatives. You will lead end-to-end logistics for quarterly in-person onboarding events hosting 250-300 attendees and coordinate cross-functional activities to ensure smooth execution.

You will manage attendee communications, calendar invites, facilitators, and production tasks. The role requires 5–10+ years in program/event management, with UX operations experience and a track record of independently

Qualifications

• 5-10+ years of experience in program management, project management, or event management with large-scale/global programs.
• Proven track record as an Event Manager/Producer coordinating complex events.
• Background as an Executive Business Partner (EBP) or Executive Assistant (EA) with event coordination experience.
• Experience in UX Operations with emphasis on program management.
• Exceptional self-organization and ability to prioritize tasks independently.

Responsibilities

• Lead end-to-end logistics and execution for quarterly in-person onboarding events hosting 250-300 attendees.
• Manage dedicated communication channels as primary point of contact for attendee inquiries (travel, scheduling, details).
• Develop agendas, coordinate calendar invites, prepare facilitators, and oversee production tasks for events.
• Provide ad hoc program support including documentation and cross-team initiatives (leadership forums).
• Collaborate with program management teams to streamline operations and own key tasks.

Skills

Program management

Event management

Executive support

UX operations

Independent prioritization

Job description

Join a leading global organization that is at the forefront of innovation, shaping the future of technology and user experiences. This company is committed to fostering a dynamic environment where groundbreaking ideas come to life, impacting millions worldwide. As a partner with Aquent, you will have the unique opportunity to contribute to high-impact initiatives within a collaborative and forward-thinking culture.

About the Role: Drive High-Impact Global Events

Key Responsibilities and Impact

• Lead the end-to-end logistics and execution for a quarterly in-person onboarding event, welcoming 250-300 global attendees.
• Manage dedicated communication channels, serving as a primary point of contact for attendee inquiries regarding travel, scheduling, and general event details.
• Actively contribute to agenda development, coordinate calendar invitations, prepare facilitators, and oversee all production tasks for upcoming events.
• Provide crucial ad hoc program support, including documentation and assisting with parallel cross-team initiatives, such as leadership forums, leveraging your bandwidth and interest.
• Collaborate closely with existing program management teams to streamline operations and take ownership of key tasks, enhancing overall program efficiency.

How You’ll Contribute to Our Success

Your expertise will be vital in creating a welcoming and effective onboarding experience for new talent, directly influencing their productivity and engagement. By meticulously managing event logistics and communications, you will ensure that participants feel supported and informed, setting a positive tone for their journey within the organization. Your ability to independently manage complex projects and support broader initiatives will contribute significantly to operational excellence and cross-functional alignment across various teams.

Must-Have Qualifications

• 5-10+ years of experience in program management, project management, or event management, with a proven track record of handling large-scale or global programs.
• Demonstrated experience as an Event Manager or Event Producer, successfully coordinating complex events.
• Background as a tenured Executive Business Partner (EBP) or Executive Assistant (EA) with significant event or program coordination experience.
• Experience in UX Operations with a strong emphasis on program management.
• Exceptional self-organization and the ability to prioritize tasks independently without continuous direction.
• Proven capability to navigate ambiguity, conduct critical research before making decisions, and discern when to elevate issues versus taking independent action.

Nice-to-Have Qualifications

• A background in the technology industry, enabling quicker onboarding and understanding of our ecosystem.
• Proficiency in deck preparation and strong presentation/graphics capabilities.