Program Manager - College of AI, Cyber and Computing (CAICC), Graduate Studies

The University of Texas at San Antonio; San Antonio (TX); Hybrid; USD 53,000 - 55,000; Full time

Benefits offered by this job

Hybrid work option after 6 months

Job summary

The University of Texas at San Antonio is seeking a Program Manager for Graduate Studies to oversee graduate programs, policies, and events in coordination with the College of AI, Cyber and Computing Dean’s Office. The role ensures operations run smoothly, aligns with university policies, and meets deliverables.

Responsibilities include advising students, planning program milestones, coordinating admissions, and managing program materials with cross‑department collaboration.

Qualifications

• Bachelor's Degree in a related field.
• 1 year of related work experience (e.g., academic advising, undergraduate/graduate programs).
• Ability to maintain security and integrity of UT San Antonio per Texas EO-GA-48.
• Two years of program management experience preferred; may be substituted by a Master’s degree or relevant work experience.

Responsibilities

• Provides academic advising on degree requirements, course selection, and policies.
• Plans and coordinates graduate program scheduling and events.
• Coordinates admissions decisions with program faculty.
• Develops program materials and reports to meet timelines.
• Supports retention initiatives and student services across portfolios.

Skills

Verbal and Written Communication

Collaboration

Program Management

Time Management

Multi-Tasking

Organizational Skills

Microsoft Office Suite

Education

Bachelor's Degree in a related field

Job description

Position Information

Salary Range: $53,196 - $55,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 12/08/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials: Resume is required; Cover Letter is preferred.

Job Summary

The Program Manager for Graduate Studies oversees matters related to graduate programs, policies, and events in coordination with the College of AI, Cyber and Computing Dean’s Office, departments and other units and offices within the university. The Program Manager ensures all processes (e.g., daily operations and logistics of graduate programs) run efficiently, aligns with university policies, and meet timelines for deliverables and reporting. In addition, the Program Manager is also responsible for scheduling, planning, coordinating, and administering graduate programs and operations, as well as graduate studies-related activities (e.g., info sessions and recruitment events).

Core Responsibilities

• Provides academic advising to current and prospective graduate students regarding degree requirements, course selection, and academic policies.
• Guides students through program milestones such as course planning and graduation applications.
• Assists students with understanding academic standing, probation, and appeals processes.
• Connects students with appropriate campus resources for academic, professional, and personal support.
• Monitors student progress each semester to ensure timely degree completion.
• Identifies and reaches out to students at risk of academic difficulty or non-enrollment.
• Supports retention initiatives through proactive communication and individualized support.
• Reviews and approves course substitutions, petitions, and other requests, as needed.
• Reviews and processes student degree audits each semester to verify eligibility for graduation.
• Advises prospective students on program options, admission requirements, and application procedures.
• Participates in recruitment events, information sessions, and yield activities.
• Coordinates review and submit admission decisions in coordination with program faculty.
• Provides administrative and operational support for an assigned portfolio of academic programs, initiatives, and student services. Coordinates program activities, manage workflows, and support the effective delivery of services in alignment with departmental, college, and university priorities.
• Develops and manages the production of program materials ensuring quality and timelines are maintained.
• Acts as a representative of the College during all programs, membership associations, and conferences.
• Collaborates with other university departments, special groups, and external agencies to coordinate resources and carry out assigned duties.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field
• One (1) year of related work experience (e.g. academic advising, undergraduate/graduate programs).
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Two (2) years of experience in program management, which can be substituted by a Master’s degree or relevant work experience.

Knowledge, Skills, and Abilities

• Verbal and Written Communication
• Collaboration
• Microsoft Office Suite
• Program Management
• Time Management
• Multi-Tasking
• Organizational Skills

Working Conditions

Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on the department's needs.

Physical Demands

Sedentary work: sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work primarily on campus. Eligible for hybrid work modality after 6 months in position. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affluent Action Program in compliance with all government requirements to ensure nondiscrimination.