Program Manager - College of AI, Cyber and Computing (CAICC), Graduate Studies

University of Texas at San Antonio; San Antonio (TX); On-site; USD 53,000 - 55,000; Full time

Job summary

The University of Texas at San Antonio in San Antonio, TX invites applications for a Program Manager in the College of AI, Cyber and Computing (CAICC) – Graduate Studies. This on-campus role oversees graduate programs, policies, and events, coordinating with the Dean’s Office and departments to ensure timely deliverables and compliance with university policies.

The position emphasizes scheduling, planning, and administering graduate programs, information sessions, and recruitment activities,

Qualifications

• Bachelor's degree in a related field.
• One year of related work experience (e.g. academic advising, undergraduate/graduate programs).
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Provides academic advising to current and prospective graduate students regarding degree requirements, course selection, and academic policies.
• Guides students through program milestones such as course planning and graduation applications.
• Assists students with understanding academic standing, probation, and appeals processes.
• Connects students with appropriate campus resources for academic, professional, and personal support.
• Monitors student progress each semester to ensure timely degree completion.
• Identifies and reaches out to students at risk of academic difficulty or non-enrollment.
• Supports retention initiatives through proactive communication and individualized support.
• Reviews and approves course substitutions, petitions, and other requests, as needed.
• Reviews and processes student degree audits each semester to verify eligibility for graduation.
• Advises prospective students on program options, admission requirements, and application procedures.
• Participates in recruitment events, information sessions, and yield activities.
• Coordinates review and submit admission decisions in coordination with program faculty.
• Provides administrative and operational support for an assigned portfolio of academic programs, initiatives, and student services.
• Develops and manages the production of program materials ensuring quality and timelines are maintained.
• Acts as a representative of the College during all programs, membership associations, and conferences.
• Collaborates with other university departments, special groups, and external agencies to coordinate resources and carry out assigned duties.
• Performs other duties as assigned.

Skills

Verbal & Written Communication

Collaboration

Microsoft Office Suite

Program Management

Time Management

Multi-Tasking

Organizational Skills

Education

Bachelor's Degree in a related field

Job description

Program Manager - College of AI, Cyber and Computing (CAICC),Graduate Studies

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16756

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT SanAntonio Today or on X, Instagram,Facebook, YouTube or LinkedIn.

Salary Range: $53,196 - $55,000 annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on 12/08/2026. At the discretion ofthe hiring department, this posting may close once a sufficientnumber of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Program Manager for Graduate Studies oversees mattersrelated to graduate programs, policies, and events in coordinationwith the College of AI, Cyber and Computing Dean's Office,departments and other units and offices within the university. TheProgram Manager ensures all processes (e.g., daily operations andlogistics of graduate programs) run efficiently, aligns withuniversity policies, and meet timelines for deliverables andreporting. In addition, the Program Manager is also responsible forscheduling, planning, coordinating, and administering graduateprograms and operations, as well as graduate studies-relatedactivities (e.g., info sessions and recruitment events).

Core Responsibilities

1. Provides academic advising to current and prospective graduatestudents regarding degree requirements, course selection, andacademic policies.
2. Guides students through program milestones such as courseplanning and graduation applications.
3. Assists students with understanding academic standing,probation, and appeals processes.
4. Connects students with appropriate campus resources foracademic, professional, and personal support.
5. Monitors student progress each semester to ensure timely degreecompletion.
6. Identifies and reaches out to students at risk of academicdifficulty or non-enrollment.
7. Supports retention initiatives through proactive communicationand individualized support.
8. Reviews and approves course substitutions, petitions, and otherrequests, as needed.
9. Reviews and processes student degree audits each semester toverify eligibility for graduation.
10. Advises prospective students on program options, admissionrequirements, and application procedures.
11. Participates in recruitment events, information sessions, andyield activities.
12. Coordinates review and submit admission decisions incoordination with program faculty.
13. Provides administrative and operational support for an assignedportfolio of academic programs, initiatives, and student services.Coordinates program activities, manage workflows, and support theeffective delivery of services in alignment with departmental,college, and university priorities.
14. Develops and manages the production of program materialsensuring quality and timelines are maintained.
15. Acts as a representative of the College during all programs,membership associations, and conferences.
16. Collaborates with other university departments, special groups,and external agencies to coordinate resources and carry outassigned duties.
17. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field
• One (1) year of related work experience (e.g. academicadvising, undergraduate/graduate programs).
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Preferred Qualifications

• Two (2) years of experience in program management, which can besubstituted by a Master's degree or relevant work experience.

Knowledge, Skills, and Abilities

• Verbal and Written Communication
• Collaboration
• Microsoft Office Suite
• Program Management
• Time Management
• Multi-Tasking
• Organizational Skills

Working Conditions

• Office environment. Ability to travel to and from meetings,training sessions, or other business-related events. Workdays,areas, and work hours may vary depending on the department'sneeds.

Physical Demands

• Sedentary work: sitting most of the time. Jobs are sedentary ifwalking and standing are required only occasionally. Exerts up to10 lbs. of force occasionally.

This position will work primarily on campus.Eligible for hybrid work modality after 6 months in position.Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affiliated Action Program in compliance with allgovernment requirements to ensure nondiscrimination.