Program Coordinator, University College

University of Texas at San Antonio; San Antonio (TX); Presencial; USD 46.000 - 51.000; Jornada completa

Descripción de la vacante

The University of Texas at San Antonio invites applications for the Program Coordinator role within University College. Based in San Antonio, this full-time position supports the Associate Dean and the Academic Introduction and Strategies program.

The coordinator exercises independent judgment to ensure programs run efficiently, meet goals, and stay within budget. Key duties include coordinating Faculty Success initiatives, planning events and workshops, supporting awards and evaluations,

Formación

• High School Diploma is required.
• Five (5) years of higher education/event management or related work experience is required.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsabilidades

• Coordinate Faculty Success initiatives, including professional development, faculty recognition, onboarding, engagement, and appreciation activities.
• Provide administrative and project support to the Associate Dean, including tracking deadlines, preparing materials, maintaining records, and coordinating follow-up.
• Plan and execute faculty events, meetings, and workshops, including scheduling, communications, registration, purchasing, and event logistics.
• Support faculty awards, evaluations, workload, promotion-related processes, and committee activities by organizing materials, timelines, communications, and records.
• Develop faculty communications, maintain program data and resources, and collaborate with college and university partners to support Faculty Success priorities.
• Support the development, implementation, and continuous improvement of new Faculty Success initiatives based on emerging college and university needs.
• Assist with Academic Introduction and Strategies program events, including planning, coordination, purchasing, and execution.
• Support Academic Introduction and Strategies operations including class scheduling, meeting planning and coordination, and other duties as necessary.

Conocimientos

Communication

Collaboration

Time Management

Multi-Tasking

Microsoft Office Suite

Organizational Skills

Data Management

Work Independently

Adaptability

Educación

High School Diploma

Bachelor's degree

Herramientas

PeopleSoft

Banner

CourseLeaf

Descripción del empleo

Program Coordinator, University College

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16713

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $46,332 - $51,300 annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on the listed close date. At thediscretion of the hiring department, this posting may close once asufficient number of qualified applications have been received.

Required Application Materials:

• Resume and Cover Letter are required

Job Details

Job Summary

The Program Coordinator will assist theAssociate Dean of University College and provide support to theAcademic Introduction and Strategies program. This positionrequires exercising independent judgment and authority as required.This position ensures programs run efficiently, meet goals, andstay within budget. This role also serves as the liaison betweenteams and stakeholders to achieve success and growth.

Job Duties

Job duties include:

• Coordinate Faculty Success initiatives, including professionaldevelopment, faculty recognition, onboarding, engagement, andappreciation activities.
• Provide administrative and project support to the AssociateDean, including tracking deadlines, preparing materials,maintaining records, and coordinating follow-up.
• Plan and execute faculty events, meetings, and workshops,including scheduling, communications, registration, purchasing, andevent logistics.
• Support faculty awards, evaluations, workload,promotion-related processes, and committee activities by organizingmaterials, timelines, communications, and records.
• Develop faculty communications, maintain program data andresources, and collaborate with college and university partners tosupport Faculty Success priorities.
• Support the development, implementation, and continuousimprovement of new Faculty Success initiatives based on emergingcollege and university needs.
• Assist with Academic Introduction and Strategies programevents, including planning, coordination, purchasing, andexecution.
• Support Academic Introduction and Strategies operationsincluding class scheduling, meeting planning and coordination, andother duties as necessary.

Core Responsibilities

1. Manages the assigned phases of programs, which may includebudget decisions, program selection, staff supervision, futureplanning, and innovation.
2. Proposes, evaluates, and coordinates the implementation ofprograms.
3. Researches new program ideas, and proposes program design, which mayinclude grant development and submission.
4. Plans, schedules, and coordinates activities in assignedprograms and projects.
5. Ensures program needs are met through resource planning,tracking, and management. Resources include talent, supplies, andfacilities.
6. Coordinates marketing and communication activities for theprogram.
7. Evaluates program activities and makes recommendations forchanges and enhancements to ensure the program evolves as necessaryto continue to serve the mission.
8. Maintains tracking and reporting systems to monitorprogram/participant progress and results.
9. Provides data and progress/status reporting as necessary forprogram sponsors and other university personnel.
10. Creates reports to reflect program progress and assists in thecreation and maintenance of internal controls.
11. Interacts with university departments, special groups, andexternal agencies to coordinate resources and communicate/marketprograms.
12. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Five (5) years of higher education/event management or relatedwork experience is required.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Preferred Qualifications

• Bachelor's degree.
• Higher education experience.
• Experience providing administrative support in an academic orstudent focused environment, including coordination and support ofmultiple leaders and projects, is preferred.
• Experience using PeopleSoft, Banner, or CourseLeaf.
• Ability to respond effectively to shifting priorities, emergingchallenges, and changing college needs while maintaining programgoals and deliverables.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Time Management
• Multi-Tasking
• Microsoft Office Suite
• Organizational Skills
• Data Management
• Work Independently
• Adaptability

Working Conditions

• Office environment. Ability to travel to and from meetings,training sessions, or other business-related events. Workdays, areas,