Program Coordinator, University College

The University of Texas at San Antonio; San Antonio (TX); On-site; USD 46,000 - 51,000; Full time

Job summary

The University of Texas at San Antonio seeks a Program Coordinator to support the University College and the Academic Introduction and Strategies program. The role requires independent judgment to ensure programs run efficiently, meet goals, and stay within budget, acting as a liaison between teams and stakeholders to drive success and growth.

Key duties include coordinating Faculty Success initiatives, providing administrative support, planning events, and maintaining records.

Qualifications

• High School Diploma.
• Five (5) years of higher education/event management or related work experience is required.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO‑GA‑48.

Responsibilities

• Coordinate Faculty Success initiatives, including professional development, faculty recognition, onboarding, engagement, and appreciation activities.
• Provide administrative and project support to the Associate Dean, including tracking deadlines, preparing materials, maintaining records, and coordinating follow‑up.
• Plan and execute faculty events, meetings, and workshops, including scheduling, communications, registration, purchasing, and event logistics.
• Support faculty awards, evaluations, workload, promotion‑related processes, and committee activities by organizing materials, timelines, communications, and records.
• Develop faculty communications, maintain program data and resources, and collaborate with college and university partners to support Faculty Success priorities.
• Support the development, implementation, and continuous improvement of new Faculty Success initiatives based on emerging college and university needs.
• Assist with Academic Introduction and Strategies program events, including planning, coordination, purchasing, and execution.
• Support Academic Introduction and Strategies operations including class scheduling, meeting planning and coordination, and other duties as necessary.

Skills

Communication

Collaboration

Time Management

Multi-Tasking

Microsoft Office Suite

Organizational Skills

Data Management

Work Independently

Adaptability

Education

Bachelor’s degree

High School Diploma

Tools

PeopleSoft

Banner

CourseLeaf

Job description

Program Coordinator, University College

Job ID: 16713

Location: San Antonio, TX

Full/Part Time: Full-Time

Regular/Temporary: Regular

Position Information: The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $46,332 - $51,300 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials: Resume and Cover Letter are required

Job Details

Job Summary: The Program Coordinator will assist the Associate Dean of University College and provide support to the Academic Introduction and Strategies program. This position requires exercising independent judgment and authority as required. This position ensures programs run efficiently, meet goals, and stay within budget. This role also serves as the liaison between teams and stakeholders to achieve success and growth.

Job duties include:

• Coordinate Faculty Success initiatives, including professional development, faculty recognition, onboarding, engagement, and appreciation activities.
• Provide administrative and project support to the Associate Dean, including tracking deadlines, preparing materials, maintaining records, and coordinating follow‑up.
• Plan and execute faculty events, meetings, and workshops, including scheduling, communications, registration, purchasing, and event logistics.
• Support faculty awards, evaluations, workload, promotion‑related processes, and committee activities by organizing materials, timelines, communications, and records.
• Develop faculty communications, maintain program data and resources, and collaborate with college and university partners to support Faculty Success priorities.
• Support the development, implementation, and continuous improvement of new Faculty Success initiatives based on emerging college and university needs.
• Assist with Academic Introduction and Strategies program events, including planning, coordination, purchasing, and execution.
• Support Academic Introduction and Strategies operations including class scheduling, meeting planning and coordination, and other duties as necessary.

Core Responsibilities

1. Manages the assigned phases of programs, which may include budget decisions, program selection, staff supervision, future planning, and innovation.
2. Proposes, evaluates, and coordinates the implementation of programs.
3. Researches new program ideas, and proposes program design, which may include grant development and submission.
4. Plans, schedules, and coordinates activities in assigned programs and projects.
5. Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and facilities.
6. Coordinates marketing and communication activities for the program.
7. Evaluates program activities and makes recommendations for changes and enhancements to ensure the program evolves as necessary to continue to serve the mission.
8. Maintains tracking and reporting systems to monitor program/participant progress and results.
9. Provides data and progress/status reporting as necessary for program sponsors and other university personnel.
10. Creates reports to reflect program progress and assists in the creation and maintenance of internal controls.
11. Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
12. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Five (5) years of higher education/event management or related work experience is required.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO‑GA‑48.

Preferred Qualifications

• Bachelor’s degree.
• Higher education experience.
• Experience providing administrative support in an academic or student focused environment, including coordination and support of multiple leaders and projects, is preferred.
• Experience using PeopleSoft, Banner, or CourseLeaf.
• Ability to respond effectively to shifting priorities, emerging challenges, and changing college needs while maintaining program goals and deliverables.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Time Management
• Multi‑Tasking
• Microsoft Office Suite
• Organizational Skills
• Data Management
• Work Independently
• Adaptability

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business‑related events. Workdays, areas, and work hours may vary depending on the department's needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

This position will work primarily on campus. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Aff…