Program Management Specialist

Indiana University; Indianapolis (IN); Hybrid; USD 79,000 - 89,000; Full time

Benefits offered by this job

Hybrid schedule

Health insurance

Tuition subsidy

Paid holidays

Retirement plan

Job summary

Indiana University’s Center for Bioinformatics (IN-CCBB-IUINA) at the IU School of Medicine seeks a seasoned program manager to lead the Office of Data Science and AI (ODSAI). This role coordinates AI-ready data assets, governance, research computing, and workforce development while engaging faculty, clinicians, and external partners to translate AI initiatives into clinical impact.

Qualifications include a Bachelor's degree (Master's preferred) and 5+ years leading complex programs.

Qualifications

• Bachelor's degree required; Master's preferred.
• Minimum 5 years in related field.
• Experience leading and managing complex programs or projects.

Responsibilities

• Lead development, implementation, evaluation, and continuous improvement of institutional programs.
• Provide strategic and operational leadership for complex program functions.
• Exercise professional judgment to interpret requirements and resolve issues.
• Develop program frameworks, policies, and operating models.
• Evaluate program performance using data and stakeholder feedback.
• Build and maintain cross-departmental relationships to advance objectives.
• Serve as subject-matter expert and trusted advisor to leaders and colleagues.
• Oversee cross-functional initiatives and monitor progress.

Skills

Program management

Strategic planning

Stakeholder management

Leadership

Communication

Policy development

Risk management

Cross-functional collaboration

Time management

Attention to detail

Education

Bachelor's degree

Master's degree preferred

Job description

THE CENTER FOR BIOINFORMATICS (IN-CCBB-IUINA)

The Center for Computational Biology and Bioinformatics (CCBB) at Indiana University (IU) School of Medicine (IUSM) stimulates and facilitates collaboration among computational scientists, laboratory and clinical investigators, and other health care researchers while simultaneously educating the next generation of bioinformaticians through coursework and direct participation in research activities.

One of the key initiatives of the IUSM and CCBB is to form the Office of Data Science and Artificial Intelligence (ODSAI), which will serve as a school-level strategic hub that enables IUSM to lead in AI-enabled biomedical research, education, and clinical translation. By providing coordinated leadership, shared infrastructure, and clear governance, the ODSAI will align and amplify AI activities across departments, centers, and external partners, ensuring that institutional investments in data, technology, and talent are deployed efficiently and responsibly.

Department-Specific Responsibilities

• Manages the implementation and day-to-day operations of the Office of Data Science and AI, translating strategic priorities into coordinated programs, timelines, deliverables, and measurable outcomes.
• Coordinates institutional initiatives related to AI-ready data assets, data governance, secure access, research computing, and shared technology infrastructure in partnership with internal and external stakeholders.
• Coordinates AI education, training, and workforce-development initiatives, including AI literacy programs, interdisciplinary training, faculty development, and support for the Computational Medicine PhD program.
• Coordinates collaborative and translational AI initiatives across researchers, clinicians, IU Health, Regenstrief, industry, and other partners to advance AI-enabled discoveries from research through validation, clinical application, and commercialization.
• Builds and sustains an engaged Data Science and AI community across IUSM by connecting faculty, clinicians, trainees, departments, centers, and external partners; facilitating networking and knowledge-sharing opportunities; and promoting awareness, participation, and visibility of Office programs and resources.
• Facilitates interdisciplinary AI research and innovation by coordinating collaborative projects, pilot programs, team science activities, and development of large-scale funding opportunities.

General Responsibilities

• Leads the development, implementation, evaluation, and continuous improvement of institutional programs that advance organizational capabilities, strategic priorities, and university objectives.
• Provides strategic and operational leadership for complex program functions; establishes priorities, develops implementation approaches, and ensures alignment with organizational goals and evolving needs.
• Exercises advanced professional judgment in interpreting requirements, resolving complex and ambiguous issues, and determining appropriate actions that affect program effectiveness and organizational outcomes.
• Develops and recommends program frameworks, policies, practices, and operating models that support consistent delivery, sustainable outcomes, and long-term program success.
• Evaluates program performance through analysis of data, trends, organizational needs, and stakeholder feedback; identifies risks and opportunities and implements improvements that strengthen program impact.
• Builds and maintains collaborative relationships across departments, functional areas, and leadership groups to advance program objectives, align priorities, and facilitate successful implementation of program initiatives.
• Serves as a subject matter expert and trusted advisor on program-related matters; provides consultation, guidance, and recommendations to leaders, stakeholders, and colleagues.
• Leads complex program initiatives and cross-functional efforts that support achievement of institutional priorities; monitors progress, addresses barriers, and drives successful outcomes.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree

Preferred

• Master's degree in science, computer science or a related field

WORK EXPERIENCE

Required

• 5 years in a related field

Preferred

• 5 years of experience leading and managing complex programs, initiatives, or projects
• Experience working in a startup, entrepreneurial, or similarly fast-paced and evolving environment

Skills

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents

Preferred

• Demonstrated experience working effectively in highly collaborative, cross-functional environments
• Proven ability to manage multiple stakeholders, priorities, and concurrent initiatives across various teams
• Strong organizational, communication, and relationship-management skills
• Ability to work effectively with senior leaders, faculty, staff, and external partners

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IUSM Health Information and Translational Science Building

Indianapolis, Indiana

This position is eligible for a hybrid schedule (mix between 3 days remote and 2 days in-person work), subject to change in the future based on university policy and business needs.

$79,000.00 - $89,000.00 per year based on experience and internal equity within the department.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Telephone: [phone]