Clinical Research Coordinator

Indiana University; Indianapolis (IN); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Hybrid schedule

IU benefits package

Paid holidays and leave

Job summary

Indiana University in Indianapolis is seeking a lead coordinator for the IU Digital Core supporting the Michael J. Fox Foundation's Platform Trial Program (P2P).

This role oversees device management, data transfer, and regulatory compliance across US and international sites, while coordinating study activities and ensuring QA and documentation integrity. The candidate should have a Bachelor's or Associate's degree in science/health and 1–2 years of clinical research experience, with preferred 3

Qualifications

• Bachelor's degree in science or health-related field with 1 year clinical research experience OR Associate's degree with 2 years clinical research experience.
• Preferred: 3 years of clinical research experience.
• IRB submission experience preferred.
• SOCRA/ACRP certification preferred.
• Demonstrates strong analytical, organizational, and prioritization skills.

Responsibilities

• Oversees device management lifecycle: inventory, activation, shipment to sites, data transfer, QA, and regulatory compliance.
• Programs and assigns wearable devices for study visits; maintains accountability logs and ensures timely redistribution of devices.
• Coordinates digital biomarker study activities across US and international sites.
• Leads Digital Core operations: data management, QA, regulatory compliance, training, process improvement, and documentation.

Skills

Analytical skills

Multitasking

Technical aptitude

Quality focus

Organization

Education

Bachelor's degree in science/health

Associate's degree in science/health

Tools

REDCap

Job description

MMGE - HEREDITARY GENOMICS DIV (IN-HGN-IUINA)

One of the first human genetics departments in the country, the Department of Medical and Molecular Genetics at Indiana University (IU) School of Medicine has a rich history of training geneticists and genetic counselors and providing genetic consultation and counseling services. Currently ranked 5th in the nation among Genetics Departments for National Institutes of Health (NIH) Funding, received in 2023, the department contributes to the understanding of numerous genetic conditions through the integration of basic research in genetic and genomic mechanisms, translational research in disease models, and clinical trials in rare and common genetic diseases.

This position serves as the lead coordinator for IU Digital Core supporting the Michael J. Fox Foundation's Platform Trial Program (P2P), a multi-site master protocol evaluating multiple investigational therapies for Parkinson's disease.

Department-Specific Responsibilities

• Oversees the complete lifecycle of device management-inventory control, device activation and assignment, shipment to study sites, participant support, device return, data transfer, quality assurance, and regulatory compliance
• Programs and assigns wearable devices for scheduled study visits, maintains device accountability logs, ensures accurate documentation, monitors inventory, and ensures timely receipt and redistribution of devices. Manages secure transfer of digital data and verifies quality in accordance with the protocol.
• Coordinates all operational activities related to the digital biomarker component of the study across participating United States (US) and outside of United States (OUS) sites
• Leads Digital Core operations, manages digital device lifecycle and inventory, coordinates digital data management and quality assurance, regulatory compliance and technical support, training, process improvement, and documentation

General Responsibilities

• Initiates and conducts protocol review, evaluations, study design, and risk assessments of clinical research studies. Recognizes situations requiring prompt escalation and demonstrates actions to minimize risks
• Conducts study visit activities and coordinates screening, consenting, and scheduling of tests, exams, and/or non-medical/behavioral interventions and assessments involving study subjects
• Facilitates and performs various study activities including site evaluation visits, study related meetings and training sessions, study initiation visits (SIV) and monitoring visits
• Manages all follow-up activities with subjects based on protocols and oversees proper documentation at study close-out
• Participates in study budget negotiations and reconciles study budget accounts
• Develops informational materials for recruitment of subjects; monitors enrollment goals and modifies recruitment strategy as needed
• Ensures compliance with regulations, including organizing electronic files and/or filing regulatory documents appropriately; prepares and submits Institutional Review Board (IRB) documents (i.e., Informed Consent, advertisement, protocol and protocol summary); prepares regulatory documents for sponsor
• Identifies and selects potential subjects by reviewing existing protected health information, screening subjects, and conducting interviews; performs subject interviews and assessments for data required by protocol(s)
• Follows up on study documentation with necessary stakeholders (healthcare providers, study participants, laboratory personnel, etc.)
• Reviews incoming subject adverse event (SAE) information, assists PI in making submission determination of SAEs, and follows up to determine resolution of adverse events
• Conducts study-related non-medical/behavioral assessments/interventions as well as study procedures/interventions (appropriate licensure may apply)
• Records, documents, and reports protocol deviations and trial changes to Principal Investigator (PI) and sub-investigators
• Stays up to date with knowledge of regulatory affairs and/or issues

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Required

EDUCATION / WORK EXPERIENCE

• Bachelor's degree in science or a health-related field and 1 year of clinical research experience; OR
• Associate's degree in science or a health-related field and 2 years of clinical research experience

Preferred

• 3 years of clinical research experience
• IRB submission experience

LICENSES AND CERTIFICATES

Preferred

• Society of Clinical Research Associates (SOCRA) / Association of Clinical Research Professionals (ACRP) clinical research certification upon date of hire

Skills

Required

• Demonstrates analytical skills
• Ability to simultaneously handle multiple priorities
• Possesses strong technical aptitude
• Demonstrates a high commitment to quality
• Excellent organizational skills

Preferred

• Experience with REDCap database
• Independent prioritization skills and technical aptitude

The role regularly requires the ability to effectively communicate. The role frequently requires the ability to move about the work environment and to position oneself to operate laboratory equipment effectively. The role requires the ability to move objects weighing up to 25 pounds and will occasionally work near moving mechanical parts. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is grant funded with expected annual renewals. Renewals are contingent on the availability of grant funds.

This position is not eligible for visa sponsorship.

IU Indianapolis

This position is eligible for a hybrid schedule (mix between remote and 3-5 days in-person work), subject to change in the future based on university policy and business needs.

$50,000.00 - 60,000.00 per year based on experience and internal equity within the department.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: Research

Job Family: Clinical Research

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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