Laboratory Genetics and Genomics Program Coordinator and Administrative Assistant (Operations Management Assistant)

Indiana University; Indianapolis (IN); Hybrid; USD 42,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Health savings account (HSA)

Tuition subsidy

Retirement plan

Paid holidays

EAP

Job summary

Indiana University Indianapolis is seeking a Program Coordinator for the Laboratory Genetics and Genomics (LGG) Fellowship Program and Administrative Assistant for the Indiana University Genetic Testing Laboratories (IUGTL). The role supports directors, trainees, and faculty while ensuring ACGME accreditation compliance and smooth daily operations.

Responsibilities include managing calendars, coordinating meetings, processing travel reimbursements, maintaining records in MedHub, and assisting

Qualifications

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

Responsibilities

• Provides direct administrative support to laboratory directors and assists with a broad range of laboratory administrative functions essential to daily operations.
• Coordinating administrative aspects of the fellowship, supporting trainees and faculty, and helping ensure continued compliance with ACGME accreditation requirements.
• Supports LGG training program accreditation and operation.
• Manages calendars, scheduling, meetings, and confidential documents; assists with lab protocols and travel reimbursements.
• Orders supplies, coordinates room reservations, visitor itineraries, and interview scheduling; maintains document control.

Skills

Communication skills

Professionalism

Time management

Quality focus

Flexibility

Thoroughness

Initiative

Customer relationships

Education

High school diploma or equivalent

Job description

MMGE - GENE TESTING LAB (IN-GTL-IUINA)

One of the first human genetics departments in the country, the Department of Medical and Molecular Genetics at Indiana University (IU) School of Medicine has a rich history of training geneticists and genetic counselors and providing genetic consultation and counseling services. Currently ranked 5th in the nation among Genetics Departments for National Institutes of Health (NIH) Funding, received in 2023, the department contributes to the understanding of numerous genetic conditions through the integration of basic research in genetic and genomic mechanisms, translational research in disease models, and clinical trials in rare and common genetic diseases.

The IUGTL comprises 5 core laboratories (Molecular Genetics, Cytogenetics, Pharmacogenomics, Biochemical Genetics, and Diagnostic Genomics) that provide comprehensive genetic testing to support both the diagnosis of genetic disorders and the ongoing clinical management of patients. In addition, the IUGTL sponsors an Accreditation Council for Graduate Medical Education (ACGME)-accredited Laboratory Genetics and Genomics (LGG) postdoctoral training program that prepares fellows to direct and interpret clinical cytogenetic and molecular genetic testing for the diagnosis and management of human genetic disease.

This position combines responsibilities of the Program Coordinator for the Laboratory Genetics and Genomics (LGG) Fellowship Program and the Administrative Assistant for the Indiana University Genetic Testing Laboratories (IUGTL) within the Department of Medical and Molecular Genetics.

Department-Specific Responsibilities

• Provides direct administrative support to laboratory directors and assists with a broad range of laboratory administrative functions essential to daily operations.
• Serves as a key member of the program leadership team, coordinating administrative aspects of the fellowship, supporting trainees and faculty, and helping ensure continued compliance with ACGME accreditation requirements.
• Plays a critical role in the successful operation and ongoing accreditation of the LGG training program.
• Provides comprehensive administrative support to laboratory directors, including managing complex calendars and scheduling, coordinating meetings, responding to inquiries, preparing and maintaining confidential documents, assisting with the revision and maintenance of laboratory protocols, processing travel reimbursements, and supporting faculty teaching and academic activities.
• Provides administrative support for laboratory operations by ordering supplies, coordinating conference room reservations, preparing visitor itineraries, scheduling meetings and candidate interviews, and maintaining the laboratory document control system.
• Serves as Program Coordinator for the ACGME-accredited Laboratory Genetics and Genomics (LGG) Fellowship Program.
• Coordinates fellowship recruitment and application materials and schedules interviews.
• Organizes annual program meetings, monitors Graduate Medical Education (GME) and ACGME deadlines and program requirements, maintains trainee and program records within the MedHub system.
• Serves as a primary administrative resource for fellows, faculty, and program leadership to support successful program operations and accreditation.

General Responsibilities

• Maintains and updates operational records, databases, documentation, and related information systems; verifies information for completeness, accuracy, and compliance with established requirements.
• Performs a variety of operational and administrative activities in support of departmental services, programs, and functions; ensures transactions and processes are completed accurately, efficiently, and in accordance with established procedures.
• Coordinates day-to-day workflow activities, schedules, communications, records, and resources to support operational continuity and service delivery.
• Processes operational transactions and activities; identifies discrepancies, gathers information, and refers issues requiring further review or resolution.
• Monitors assigned operational activities and deadlines; tracks progress, follows up on outstanding items, and assists in ensuring work is completed within established timeframes.
• Assists with collecting, organizing, and preparing operational information, reports, and supporting documentation for departmental use, compliance activities, and leadership review.
• Participates in the implementation of operational process improvements and procedural changes; provides input on workflow efficiency and supports adoption of revised practices.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years of related work experience.

Preferred

• Experience working in higher education.
• Experience working in a clinical environment.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is not eligible for visa sponsorship.

Indiana University Indianapolis

Indianapolis, Indiana

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$41,808.00 to $46,808.00 per year

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Operations Management

Request Support

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