Program Management Assistant

Indiana University; Indianapolis (IN); Hybrid; USD 43,000 - 53,000; Full time

Benefits offered by this job

Comprehensive medical and dental-ins

Health savings account

Tuition subsidy

Generous paid time off

Employee assistance program

Job summary

Indiana University in Indianapolis is seeking a Program Management Assistant to support the Center for Global Health. This role spans multinational programs including AMPATH and donor relations, requiring strong coordination across diverse teams.

Responsibilities include planning meetings, preparing reports and grant materials, and coordinating travel and logistics. The position offers a hybrid schedule blending remote and on-site work at IU and requires 4 years of related experience with a high

Qualifications

• High school diploma or equivalent (HSED or GED) required.
• 4 years of related work experience.
• Combinations of related education and experience may be considered.

Responsibilities

• Manages operational and logistical activities of multiple Center for Global Health multi-national programs.
• Leads communications among faculty, staff, international collaborators, consortium members, healthcare partners, donors, and external organizations.
• Coordinates preparation, review, and distribution of program reports, meeting materials, and grant related documentation.
• Plans and coordinates operational logistics for meetings, workshops, donor engagement activities, and other events.
• Coordinates scheduling, travel, and related logistics.

Skills

Proficient communication skills

Maintains a high degree of

Time management and priority setting

Commitment to quality

Flexibility in fast paced environment

Thorough and dependable

Initiative

Building customer relationships

Education

High school diploma or GED

Job description

CENTER FOR GLOBAL HEALTH (IN-CGLH-IUINA)

This Program Management Assistant influences a complex portfolio of multi-national programs including the Academic Model Providing Access to Healthcare (AMPATH) Consortium, AMPATH Global initiatives, Foundation and Corporate Relations activities, and Reciprocal Innovation within the Indiana University (IU) Center for Global Health.

Department-Specific Responsibilities

• Manages operational and logistical activities of multiple Center for Global Health multi-national programs
• Leads communications among faculty, staff, international collaborators, consortium members, healthcare partners, donors, and external organizations
• Coordinates preparation, review, and distribution of program reports, meeting materials, and grant related documentation
• Plans and coordinates operational logistics for meetings, workshops, donor engagement activities, and other events
• Coordinates scheduling, travel, and related logistics

General Responsibilities

• Conducts research and compiles materials and information for departmental programs
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence
• Serves as liaison for department; coordinates activities and exchanges information

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

• 4 years of related work experience

Skills

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is not eligible for visa sponsorship.

Indianapolis, Indiana

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$43,040.00 - 53,040.00 per year depending on experience and internal equity.

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

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