Program Management, Operations Support Specialist

Jobtailor; Fort Belvoir (VA); On-site; USD 110,000 - 140,000; Full time

Job summary

Jobtailor seeks a Program Manager to translate leadership priorities into actionable plans and schedules at Fort Belvoir, VA. You will monitor initiatives, track progress, identify risks, and prepare status updates, dashboards, and performance reports for executives.

You will coordinate cross-functional meetings, maintain governance logs, develop SOPs, support SharePoint governance, and deliver timely, high-quality program support across government and contractor stakeholders.

Qualifications

• Bachelor's degree in business administration, program management, organizational leadership, or a related field.
• 5+ years of experience supporting federal government or DoD program management.
• Experience coordinating cross-functional teams and managing complex multi-stakeholder projects.
• Strong analytical, organizational, and communication skills.
• Experience developing executive briefings, reports, dashboards, and performance metrics.
• Proficiency with Microsoft Office, SharePoint, Teams, and project management tools.

Responsibilities

• Translate leadership priorities, objectives, and guidance into actionable plans, milestones, and schedules.
• Support program management by monitoring initiatives, tracking progress, and preparing status updates.
• Coordinate cross-functional meetings, working groups, and leadership engagements, including agendas and briefing materials.
• Manage governance processes, decision logs, action trackers, and program records.
• Evaluate processes and recommend improvements to boost operational efficiency and execution.
• Develop and maintain SOPs, governance docs, policies, and internal guidance materials.
• Support SharePoint administration, governance, version control, and records compliance.
• Maintain program trackers for tasks, risks, issues, milestones, and deliverables.
• Prepare and coordinate executive communications, briefings, and decision documents.
• Assist organizational planning and ensure timely updates among stakeholders.
• Provide administrative and operational support to achieve program objectives.

Skills

Program Management

Cross Functional Team Coordination

Executive Briefing Development

SharePoint Administration

Analytical Skills

Education

Bachelor's degree in Business Administration, Program Management, Organizational Leadership, or related field

Tools

Microsoft Office Suite

SharePoint

Microsoft Teams

Project Management Tools

Job description

• Translate leadership priorities, strategic objectives, and operational guidance into actionable plans, tasks, milestones, and execution schedules.
• Supports program management activities by monitoring initiatives, tracking progress, identifying risks and issues, and preparing status updates, dashboards, and performance reports.
• Coordinates cross functional meetings, working groups, reviews, and leadership engagements, including developing agendas, briefing materials, meeting documentation, and follow up actions.
• Manages governance processes, including maintaining decision logs, action item trackers, workflow documentation, and program management records.
• Evaluates existing business processes and recommends improvements to enhance operational efficiency, accountability, and execution effectiveness.
• Develops, updates, and maintains Standard Operating Procedures (SOPs), governance documentation, policies, directives, and internal guidance materials.
• Supports SharePoint administration and governance activities, including document management, version control, permissions management, and records compliance.
• Maintains program trackers for tasks, risks, issues, milestones, and deliverables while monitoring mitigation efforts and completion status.
• Prepares, reviews, and coordinates executive level communications, briefings, presentations, reports, and decision documents.
• Supports organizational planning and strategic coordination efforts by ensuring timely communication of priorities, decisions, and program updates among stakeholders.
• Performs administrative and operational support activities necessary to achieve program objectives and maintain effective organizational operations.
• Collaborates with government, contractor, and organizational stakeholders to support mission requirements and deliver timely, high quality program support.

Requirements

• Bachelor’s degree in business administration, Program Management, Organizational Leadership, or a related field (or equivalent experience).
• 5+ years of experience supporting federal government or DoD program management, operations, or executive leadership.
• Experience coordinating cross functional teams and managing complex projects with multiple stakeholders.
• Strong analytical, organizational, and communication skills.
• Experience developing executive briefings, reports, dashboards, and performance metrics.
• Proficiency with Microsoft Office Suite, SharePoint, Microsoft Teams, and project management tools.
• Ability to prioritize competing requirements in a fast paced environment.

Core Competencies

Demonstrates expertise in program management, operational efficiency, and strategic coordination, with a strong focus on developing executive communications and managing cross-functional teams. Proficient in SharePoint administration and governance, ensuring compliance and effective document management.

Highest-signal resume keywords

• Program Management
• Cross Functional Team Coordination
• Executive Briefing Development
• SharePoint Administration
• Analytical Skills

ATS Optimization Keywords

Hard Skills

• Program Management
• Operational Efficiency
• Performance Metrics
• Standard Operating Procedures
• Governance Documentation

Soft Skills

• Analytical Skills
• Organizational Skills
• Communication Skills

Industry Keywords

• Federal Government
• DoD Program Management
• Stakeholder Engagement
• Risk Management
• Decision Logs

Tools & Technologies

• Microsoft Office Suite
• SharePoint
• Microsoft Teams
• Project Management Tools