Assistant Director – Enterprise Programs Delivery

Jobtailor; Nashville (TN); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor in Nashville, TN seeks a results‑driven Program Manager to own defined workstreams, translate plans into tasks, timelines, and deliverables, and coordinate across multiple teams and partners. You will track progress, manage risks, elevate issues, prepare leadership briefings, and ensure high‑quality outputs while maintaining clear roles and responsibilities and a strong operational backbone.

The role requires discretion with confidential information and a proactive approach to

Qualifications

• 5-7 years of experience in project management or program execution.
• Experience managing complex, multi-stakeholder initiatives.
• Experience with senior leaders and handling confidential information.
• Strong organizational and coordination skills across concurrent workstreams.
• Experience with enterprise-level initiatives in matrixed organizations.

Responsibilities

• Own defined workstreams and translate program plans into tasks, timelines, and deliverables.
• Manage execution of assigned workstreams across multiple teams and partners.
• Track progress, dependencies, and deadlines to ensure timely completion.
• Identify execution risks and elevate appropriately.
• Ensure deliverables meet expectations before leadership review.
• Facilitate day-to-day coordination across internal teams, external partners, and senior stakeholders.
• Prepare briefings, updates, and materials for leadership meetings.
• Document outcomes, decisions, and action items.
• Reinforce consistency and quality across program execution.

Skills

Project Management

Program Execution

Stakeholder Coordination

Risk Management

Organizational Skills

Tools

Wrike

Work Management Tools

Collaboration Tools

Job description

• Support the delivery of enterprise programs by owning defined workstreams and ensuring consistent forward progress.
• Translate program plans into actionable tasks, timelines, and deliverables
• Manage execution of assigned workstreams across multiple teams and partners
• Track progress, dependencies, and deadlines to ensure timely completion
• Identify execution risks and elevate appropriately
• Ensure deliverables meet expectations before advancing to leadership review
• Facilitate day-to-day coordination across internal teams, external partners, and senior stakeholders.
• Support engagement with senior leaders, handling sensitive or confidential information with discretion
• Prepare briefings, updates, and materials for leadership meetings
• Ensure clarity on roles, responsibilities, and next steps across participants
• Maintain the operational infrastructure required to support effective program delivery.
• Develop and maintain program documentation, timelines, trackers, and status reports
• Capture key decisions, actions, and outcomes to ensure continuity and accountability
• Monitor execution against established program structures and governance
• Plan and facilitate working sessions and coordination meetings
• Develop agendas and ensure productive use of time
• Document outcomes, decisions, and action items
• Ensure follow-through on commitments across teams
• Reinforce consistency and quality across program execution.
• Identify gaps, inconsistencies, or misalignment in workstreams
• Ensure adherence to defined processes and expectations
• Support continuous improvement of execution workflows and coordination practices
• Contribute to a culture of accountability, clarity, and follow-through

Requirements

• 5-7 years of experience in project management, program execution, operations, or a related field
• Demonstrated ability to manage complex, multi-stakeholder initiatives
• Experience working with senior leaders and handling sensitive or confidential information
• Strong organizational and coordination skills across multiple concurrent workstreams
• Ability to execute effectively within structured programs and defined direction
• Strong attention to detail and follow-through
• Ability to manage complexity and maintain organization under pressure
• Effective communication and stakeholder coordination skills
• Sound judgment in handling sensitive information
• Ability to elevate risks and issues appropriately
• Comfort operating in fast-paced, high-visibility environments
• Experience in higher education or similarly complex, matrixed organizations
• Experience supporting enterprise-level or cross-functional initiatives
• Familiarity with work management and collaboration tools (e.g., Wrike)

Core Competencies

Demonstrates expertise in managing complex, multi-stakeholder initiatives with a focus on program execution and operational infrastructure. Proficient in stakeholder coordination, risk management, and maintaining clarity across workstreams to ensure timely and quality deliverables.

Highest-signal resume keywords

• Project Management
• Program Execution
• Stakeholder Coordination
• Risk Management
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Program Documentation
• Timeline Management
• Status Reporting
• Execution Workflow Improvement
• Multi-Stakeholder Initiative Management

Soft Skills

• Attention to Detail
• Effective Communication
• Sound Judgment
• Follow-Through
• Ability to Manage Complexity

Industry Keywords

• Higher Education
• Matrixed Organizations
• Enterprise-Level Initiatives
• Operational Infrastructure
• Confidential Information Handling

Tools & Technologies

• Wrike
• Work Management Tools
• Collaboration Tools