Program & Logistics Coordinator - California Diaper Access

Baby2baby Events; Los Angeles, Northern (CA, KY); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Baby2Baby, a California-based non-profit, is seeking a Program Assistant for Government Partnerships to support the statewide diaper access initiative. The role coordinates with internal teams, healthcare partners, and distribution networks to meet goals.

Based at our HQ, the position is on-site in California, with potential travel to partner hospitals. You should be highly organized, detail-oriented, and capable of managing multiple workstreams in a fast-paced, mission-driven environment.

Qualifications

• 2–3 years in assisting administrative teams (program support, administration, operations).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to collaborate with cross-functional teams in a remote environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and Google Workspace; comfortable learning new systems.
• Willingness to travel within California.

Responsibilities

• Assists with the day-to-day implementation of Baby2Baby’s California healthcare distribution program to ensure distribution goals, timelines, and contractual requirements are met.
• Supports program workflows, calendars, deliverables, tracking progress and flagging risks or delays to senior program staff.
• Supports the tracking of distribution data, partner compliance, and performance metrics.
• Supports the coordination and communication with hospitals and healthcare partners, while providing excellent customer service.
• Assists with partner onboarding processes, including documentation, orientations, training logistics, and ongoing engagement.
• Maintains accurate partner records, databases, and program documentation.
• Responds to partner inquiries, troubleshoots routine issues, and escalates complex concerns as appropriate.
• Assists with warehouse, operations, procurement, and third-party logistics providers to support inventory tracking, logistics planning, and order fulfillment.
• Supports warehousing and logistics processes to provide efficient and timely distributions of supplies across California.
• Assists with preparation for distributions, events, and program activities, including occasional manual labor.
• Performs additional duties as assigned.

Skills

Organizational skills

Communication

Team collaboration

Travel willingness

Adaptability to new systems

Tools

Microsoft Office

Google Workspace

Job description

Baby2Baby, a California-based non-profit, is seeking a Program Assistant for Government Partnerships to support the statewide diaper access initiative. The role coordinates with internal teams, healthcare partners, and distribution networks to meet goals.

Based at our HQ, the position is on-site in California, with potential travel to partner hospitals. You should be highly organized, detail-oriented, and capable of managing multiple workstreams in a fast-paced, mission-driven environment.