Executive Support & Events Assistant for Impactful Nonprofit

Baby2Baby; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Baby2Baby is seeking an Administrative Assistant to support the Vice President of Development, Events, and Volunteer & Community. Based in Los Angeles, you will manage calendars, prepare meeting materials, and ensure smooth information flow between teams.

You will coordinate donor meetings, assist with event logistics, and help create leadership materials. The role offers growth and the chance to contribute to a mission-driven organization serving families in need.

Qualifications

• Bachelor’s Degree.
• 3+ years of administrative or coordination experience.
• Experience supporting a senior leader or across multiple teams.
• Strong organizational skills and ability to juggle priorities.
• Excellent written and verbal communication.
• Discretion and good judgement when handling sensitive information.

Responsibilities

• Manages the VP’s calendar and scheduling, coordinating meetings across Development, Events, and Volunteer & Community.
• Prepares agendas and materials ahead of meetings, takes notes, and tracks follow-up items.
• H explains information movement between teams so the VP has what she needs.
• Build templates, collect information, and assemble materials for leadership and board meetings.
• Handles scheduling, logistics, and materials for donor meetings, including room setup and follow-up tracking.
• Supports the VP’s involvement across events and volunteer activities, coordinating her schedule, materials, and follow-ups.
• Tracks ongoing priorities and deadlines across the three areas.
• Provides general administrative support, including expense reports, travel arrangements, and correspondence.
• Provides onsite support for development and programmatic events such as Gala and distributions.
• Supports creation and upkeep of operational documents and team protocols.
• Monitors and triages email and requests for the VP.

Skills

Organizational skills

Communication

Discretion

Team player

Problem solving

Education

Bachelor’s Degree

3+ years administrative/coordination experience

Tools

Airtable

CRM

MS Office / Google Suite

Job description

Baby2Baby is seeking an Administrative Assistant to support the Vice President of Development, Events, and Volunteer & Community. Based in Los Angeles, you will manage calendars, prepare meeting materials, and ensure smooth information flow between teams.

You will coordinate donor meetings, assist with event logistics, and help create leadership materials. The role offers growth and the chance to contribute to a mission-driven organization serving families in need.