Development Assistant

Baby2Baby; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Baby2Baby is seeking an Administrative Assistant to support the Vice President of Development, Events, and Volunteer & Community. Based in Los Angeles, you will manage calendars, prepare meeting materials, and ensure smooth information flow between teams.

You will coordinate donor meetings, assist with event logistics, and help create leadership materials. The role offers growth and the chance to contribute to a mission-driven organization serving families in need.

Qualifications

• Bachelor’s Degree.
• 3+ years of administrative or coordination experience.
• Experience supporting a senior leader or across multiple teams.
• Strong organizational skills and ability to juggle priorities.
• Excellent written and verbal communication.
• Discretion and good judgement when handling sensitive information.

Responsibilities

• Manages the VP’s calendar and scheduling, coordinating meetings across Development, Events, and Volunteer & Community.
• Prepares agendas and materials ahead of meetings, takes notes, and tracks follow-up items.
• H explains information movement between teams so the VP has what she needs.
• Build templates, collect information, and assemble materials for leadership and board meetings.
• Handles scheduling, logistics, and materials for donor meetings, including room setup and follow-up tracking.
• Supports the VP’s involvement across events and volunteer activities, coordinating her schedule, materials, and follow-ups.
• Tracks ongoing priorities and deadlines across the three areas.
• Provides general administrative support, including expense reports, travel arrangements, and correspondence.
• Provides onsite support for development and programmatic events such as Gala and distributions.
• Supports creation and upkeep of operational documents and team protocols.
• Monitors and triages email and requests for the VP.

Skills

Organizational skills

Communication

Discretion

Team player

Problem solving

Education

Bachelor’s Degree

3+ years administrative/coordination experience

Tools

Airtable

CRM

MS Office / Google Suite

Job description

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 15 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List.

Position Overview

Reporting to the Vice President Development, the Assistant supports the VP across the three areas she oversees: Development, Events, and Volunteer & Community. This individual keeps the VP’s day to day running smoothly, prepares meetings and materials, helps information move clearly between the three teams, and tracks priorities and follow-ups so nothing slips through the cracks. Over time, this role has room to take on more responsibility.

The Assistant will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016. The work is performed in an office setting and is currently on site 4-5 days per week.

Duties and Responsibilities

• Manages the VP’s calendar and scheduling, including coordinating meetings across the Development, Events, and Volunteer & Community teams.
• Prepares agendas and materials ahead of meetings, takes notes, and tracks follow-up items through to completion.
• Helps information move clearly between the three teams so the VP has what she needs.
• Build templates, collect information from team members, and assemble materials for leadership and board meetings.
• Handles scheduling, logistics, and materials for the VP’s donor meetings, including room setup and follow-up tracking.
• Supports the VP’s involvement across events and volunteer activities, coordinating her schedule, materials, and follow-ups without duplicating the Events or Volunteer & Community teams’ own work.
• Tracks ongoing priorities and deadlines across the three areas and flags anything that needs the VP’s attention.
• Provides general administrative support, including expense reports, travel arrangements, and correspondence.
• Provides onsite support for development and programmatic events such as Gala, distributions and volunteer sessions, as needed. Some events may occur on the weekend.
• Supports the creation and upkeep of operational documents and team protocols.
• Monitors and triages email and requests that come to the VP, responding directly or routing to the appropriate team member.

Required Qualifications

• Bachelor’s Degree.
• Dedication to the mission of Baby2Baby.
• 3+ years of administrative or coordination experience, ideally supporting a senior leader or working across more than one team.
• Strong organizational skills and the ability to juggle priorities across more than one area at a time.
• Strong computer skills including knowledge of MS Office and Google Suite; experience with Airtable and a CRM, preferred.
• High work ethic and commitment to personal professional development.
• Team player who works well with colleagues at all levels.
• Excellent attention to detail and follow-through.
• Clear, professional written and verbal communication.
• Discretion and good judgement when handling sensitive information, including comfort working with board members, major donors, and high-profile individuals.
• Flexible, skilled problem-solver and self-starter.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.