Program Development Coordinator

Housing-Authority-City-of-Los-Angele; Los Angeles (CA); On-site; USD 76,000 - 120,000; Full time

Job summary

Housing Authority of the City of Los Angeles is seeking a qualified analyst to support research, planning, and program development, with responsibilities for contract management and grant-related documentation. The role requires strong data analysis, strategic planning, and effective communication.

Applicants should have a public or nonprofit background, with experience in budgeting and procurement processes.

Qualifications

• Graduation from a recognized college with a Bachelor’s degree, preferably in public/business administration or closely related field.
• Minimum of three (3) years progressively responsible experience in public or nonprofit community programs including data analysis and contract management.
• Master’s degree is highly desirable.

Responsibilities

• Conducts moderate to complex research and analysis for strategic planning, design and development, implementation, and appraisal of programs.
• Develops plans and processes for talent development, change management, and data-informed operations.
• Coordinates program activities, monitors schedules, and supports contract management and vendor relations.
• Writes grant applications, technical reports, and board presentations; oversees data sharing and program documentation.
• Represents the Housing Authority at meetings and coordinates logistics for events and engagements.

Skills

Research

Data analysis

Public administration

Oral communication

Written communication

Project management

Contract management

Education

Bachelor’s degree in public or business administration

Master’s degree (desirable)

Tools

ArcGIS

MS Excel

Data base manager

Job description

Special Note:The posted salary is an estimate of the potential annual pay. Final offer will be dependent on qualifications and experience.

Anticipated Hiring Pay Scale: Candidates are expected to start at step one of an eight step salary range unless there are special exceptions in accordance with agency Personnel Rules.

Under general supervision, performs and/or participates in a variety of moderate to complex research, studies, data analysis, metrics reporting, facilitation and training, and assessment relative to agency performance and strategic planning; design, develop, appraise, and conduct orientation for existing and prospective new programs and service offerings (internal and contracted) and execute various other administrative assignments of varying complexity as assigned.

• Conducts moderate to complex research and analysis for strategic planning, design and development, implementation, and appraisal of existing programs within pre-established goals, strategies, and objectives;
• Researches, develops, and implements plans and processes that meet desired outcomes; gains consensus and supports the implementation of strategic innovation related to talent development, change management, strategic planning, and data informed operations;
• Coordinates and monitors the activities, schedules and deadlines of assigned programs including but not limited to relationship and contract management;
• Develops Request for Proposals (RFP)/scopes of work and leads procurements for vendor services; administers resulting contracts;
• Conducts administrative studies and analysis to solve problems related to budget, organization, program, procedures, and/or employee utilization; cultivates and recommends program guidelines, standards, procedures, policies and protocols; develops schedules, priorities, reports and standards for achieving program goals;
• Appraises existing programs and issues recommendations for improvements to enhance compliance and efficiency in achieving desired outcomes; monitors programs and services for conformance and compliance to local, state and federal regulations;
• Plans, organizes, coordinates, monitor, and supports general oversight for programs and services rendered through contracts, MOUs, internal operations, and grant opportunities; this includes monitoring deliverables, tracking compliance, and supporting contract changes and renewals;
• Writes moderate to complex documents such as grant applications, case statements, technical reports, data sharing and other agreements, board reports, annual reports, presentations, stakeholder correspondence, training and educational curriculum and marketing and/or other materials in a variety of platforms and formats; oversees systems integration and provides data entry support related to programs and grants requirements.
• Conducts and attend meetings to provide information, enlist support, resolve issues, and plan/coordinate activities and logistics for meetings, retreats, workshops and other engagement campaigns, and co-facilitates as needed; may represent the Housing Authority at business and community meetings; and/or give presentations.
• Works constructively to establish and maintain effective relationships with a wide range of people and position levels as well as public and private organizations in a manner that reflects well upon the Housing Authority and accomplishes work in an effective and efficient manner; acts as liaison with other departments, outside agencies, residents and other key stakeholders.
• May utilize analytical software such as ArcGIS, mapping and geospatial and/or others, to collect and analyze data, draw charts and graphs of housing and related data to make comparisons, show trends, make projections and explain results.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the functions and scope of assigned programs; principles, practices, procedures and methods of office management and principles and practices of public administration, research, methods and techniques; principles and practices of budget preparation and control; statistical and systems analysis including but not limited to geographic information system and geospatial system; project planning and design; Housing Authority organization, operation, policies and objectives; research techniques; oral and written communication skills; applicable sections of federal, state and local laws and codes; technical aspects of field of specialty; collect, combine and visualize various types of data.

Ability to manage multiple projects and work assignments; conduct research studies including the collection, organization, analysis and development of administrative recommendations; prepare clear, concise and logical oral and written analysis, recommendations, and complex reports; evaluate and recommend improvements in operations, systems, procedures, policies and methods; research and analyze data and information, and develop, evaluate and present alternative recommendations; work independently with minimal direction; analyze situations accurately and adopt effective courses of action; make prompt and accurate decisions; meet schedules and time lines; establish and maintain effective working relationships with others and deal tactfully and effectively with employees, representatives of other governmental bodies and the public; communicate effectively, both orally and in writing; exercise confidentiality and discretion; develop and present ideas and concepts persuasively; interpret, apply and explain laws, codes, regulations, policies and procedures; utilize computers and software applications such as word processing, data base manager, spread sheets, and other software/applications relevant to the professional projects assigned and fields of specialty.

MINIMUM QUALIFICATIONS

Graduation from a recognized college with a Bachelor’s degree, preferably with major study in public or business administration, public policy, urban planning or closely related field. Minimum of three (3) years progressively responsible experience in public or nonprofit community programs including the preparation of complex written reports, data analysis and/or contract management. Master’s degree is highly desirable.

License or Certificate: Possession of a valid California driver’s license

APPLICATION PROCESS

SELECTION PROCEDURE

HIRING INFORMATION

All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.

Candidates will start at step one of an eight step salary range unless there are special exceptions in accordance with agency Personnel Rules.

Testing Accommodations

If you require an accommodation due to a physical, mental or learning disability, please call [phone] or email [e-mail] no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.

We are an Equal Opportunity/Affirmative Action Employer.

Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at: http://www.hacla.org/Portals/0/Attachments/Others/ConflictofInterestPolicy.pdf