Administrative Intern I

Housing Authority of the City of Los Angeles; California (MO); Hybrid; USD 45,000 - 65,000; Part time

Job summary

Housing Authority of the City of Los Angeles is seeking a temporary assignment to assist in the administration, research, and reporting of departmental programs. The role offers broad exposure to organizational operations as duties vary across departments.

You will gather data, prepare documents and reports, support grant applications, and coordinate with other agencies under supervision and with a focus on detail and accuracy.

Qualifications

• Current enrollment or graduation with an associate or bachelor’s degree in business or public administration.
• Minimum of one year experience in research and analysis support.
• Equivalent combination of training and experience acceptable.

Responsibilities

• Perform research on departmental concerns; gather and analyze data; prepare reports and correspondence; assist in grants and proposals.
• Assist in development and implementation of departmental policies and procedures; interpret rules and regulations.
• Liaise with other departments and agencies to gather and disseminate information.
• Develop and maintain departmental databases, records, and documentation; manage standardized documents.
• Perform other related duties as assigned.

Skills

Research and data analysis

Policy implementation support

Report writing

Interdepartmental liaison

Education

Bachelor’s degree in business or public administration or related field

Job description

NOTE: This is a temporary assignment, not to exceed 1,000 hours.

Applications are valid for one (1) year from submittal date; thereafter, applicants are encouraged to reapply.

Characteristics of the Class:

Under the general direction of a departmental supervisor, assists in the administration and implementation of departmental policies, procedures, and programs. Incumbent performs research on departmental issues, disseminates information, develops and prepares documents and reports, and performs related professional and clerical duties. This classification is intended to provide the incumbent with broad exposure to organizational operations; thus, specific duties will vary between departments. The employee receives assignments from the supervisor, who defines objectives, priorities, and deadlines, and assists the employee with unusual situations that do not have clear precedents.

• Performs research on departmental concerns; gathers and analyzes data; prepares and updates reports and correspondence; assists in the preparation and submission of grant applications, requests for proposals, and related materials.
• Assists in the development and implementation of departmental policies and procedures; interprets departmental rules and regulations.
• Performs liaison with other departments and agencies to gather and disseminates information.
• Develops and maintains departmental databases, records, and documentation; completes, types, copies, and files standardized documents; informs supervisor of policy and procedural activities.
• Performs other related duties as assigned.

Minimum Qualifications:

Current enrollment or graduation from an accredited junior college or four years university with an associate or bachelor’s degree in business or public administration or closely related field (degree may be in progress); supplemented by one (1) year of experience in providing research and analysis assistance; or an equivalent combination of training and experience.

Special Requirements:

Must possess a valid California Class C Driver’s License.

APPLICATION PROCESS:

Applications will be reviewed for relevant experience, education, and/or training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the most-qualified applicants will be considered and may be invited to the interview and selection process.

SELECTION PROCEDURE:

Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.

HIRING INFORMATION:

All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.

DISABILITY ACCOMMODATION:

Testing Accommodations: If you require an accommodation due to a physical, mental or learning disability, please call [phone] or email [e-mail] no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.

We are an Equal Opportunity/Affirmative Action Employer.

Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

NOTE:The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at: http://www.hacla.org/Portals/0/Attachments/Others/ConflictofInterestPolicy.pdf

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