Public Affairs Coordinator - Office of Government Relations

University of Texas at San Antonio; San Antonio (TX); On-site; USD 53,000 - 65,000; Full time

Job summary

The University of Texas at San Antonio (UTSA) is seeking a Public Affairs Coordinator within the Office of Government Relations to support university priorities through stakeholder engagement, policy analysis, and event coordination.

Based on campus in San Antonio, the role collaborates with executive offices, monitors local government activities, prepares materials, and helps plan briefings and meetings with public officials. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in a related field.
• One year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Builds and maintains positive relationships with internal and external groups; represents UTSA in person or virtually.
• Assists with monitoring local government meetings, proceedings, and events.
• Responds to inquiries and assists with calendars and meetings for multiple administrators.
• Coordinates meetings and visits with officials and stakeholders; supports planning, logistics, and materials.
• Collaborates across departments to gather and disseminate information, monitor trends, and report on initiatives.
• Assists with drafting, editing, and assembling departmental documents and presentations.
• Plans and oversees departmental operations and ensures compliance with university policies.
• Assists with budget processes, purchasing, and monthly reporting for multiple departments.
• Performs office administration tasks including front-desk duties and event registrations.

Skills

Verbal communication

Written communication

Multi-tasking

Meet deadlines

People skills

Independent work

Collaboration

Problem solving

Organizational skills

Leadership

Education

Bachelor's degree

Job description

Public Affairs Coordinator - Office of GovernmentRelations

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16655
Full/Part Time: Full Time

Salary Range: Up to $58,900/Annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT 11/7/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Job Summary

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As the third-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Required Application Materials

• Resume is required.
• Cover letter is preferred.
• Contact information for three professional references.

Core Responsibilities

1. Builds and maintains positive relationships with UT SanAntonio's internal and external constituent groups. Represents UTSan Antonio and various executive officers of the Office ofGovernmental Relations, in person and/or virtually. Serves as ashared resource and support across the Governmental Relationsteam.
2. Assists the Associate VP for Community and GovernmentalRelations with monitoring local government meetings, proceedings,and events across city, county, and community organizations, insupport of UT San Antonio priorities spanning the academic andhealth enterprise.
3. Works closely with the Assistant to the Senior Vice President,responds to inquiries, manages requests for information, andassists with multiple administrators' calendars and preparing formeetings.
4. Coordinates meetings and visits involving elected officials,staff, and community stakeholders, including working closely withexecutive offices on planning, logistics, and supporting materials.Assists in planning and coordinating in-person and virtualmeetings, programs, and special events that impact public opinionand policy, foster goodwill, and/or advance the state legislativesession, including bill tracking, legislative analysis, monitoringhearings, and performing policy research.
5. Collaborates across university departments to gather anddisseminate information, monitor trends, current events, news, andreports on external initiatives to assist in achieving departmentalgoals and objectives.
6. Contributes to the drafting, editing, formatting, andassembling of departmental documents, handouts, and presentationsacross the Office of Governmental Relations.
7. Plans, develops, organizes, and oversees departmentaloperations and ensures compliance with University policies andprocedures.
8. Assists in monitoring departmental operating expenses.Coordinates departmental budget processes and purchasing; maintainsbudget records, prepares monthly reports, and coordinatesexpenditures for multiple departments.
9. Assists with all office administration work, including but notlimited to front-desk reception, photocopies, event registration,reimbursements, expenditures, special projects, and meetingplanning for internal and external events.
10. Manages asset and supply inventory and facilitiesrequests.
11. Assists in hiring, training, and overseeing student staff.
12. Provides executive office support as needed.
13. Disseminates important policy and procedure information toother internal departments, faculty, and staff.
14. Performs other duties as assigned.

Required Qualifications

• Bachelor's degree in a related field.
• One (1) year of related work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Knowledge, Skills, and Abilities

• Excellent Verbal and Written Communication
• Ability to Write at a High-Level of ProfessionalCompetence
• Multi-task
• Ability to Meet Deadlines
• Superior People Skills
• Ability to Work Independently
• Ability to Collaborate
• Problem Solving
• Ability to Maintain Composure Under Pressure
• Confidentiality
• Superior People Skills
• Ability to Lead, Take Direction, and Delegate
• Ability to Accurately Receive and Interpret Information

Working Conditions

• Office environment. Ability to travel to and from meetings,training sessions, or other business-related events. Workdays,areas, and work hours may vary depending on the department'sneeds.

Physical Demands

• Jobs are sedentary; if walking and standing are required, onlyoccasionally. Ability to exert up to 10 pounds of force to lift,carry, push, pull, or otherwise move objects

This position will work primarily oncampus.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affi…?