Public Affairs Coordinator - Office of Government Relations

The University of Texas at San Antonio; San Antonio (TX); Vor Ort; USD 53.000 - 65.000; Vollzeit

Zusammenfassung

The Public Affairs Coordinator at The University of Texas at San Antonio coordinates public affairs-related activities, communications, and operations within the Government Relations division.

This role plans and coordinates activities supporting community and government-related initiatives, handling administrative decisions requiring knowledge of regulations, policies, and procedures. It works across departments to achieve departmental goals and supports executive offices on meetings and events.

Qualifikationen

• Bachelor's degree in a related field.
• One year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
• Excellent Verbal and Written Communication

Aufgaben

• Builds and maintains positive relationships with UT San Antonio's internal and external constituent groups.
• Represents UT San Antonio and executive officers of the Office of Governmental Relations, in person and/or virtually.
• Assists the Associate VP for Community and Governmental Relations with monitoring local government meetings, proceedings, and events across city, county, and community organizations.
• Coordinates meetings and visits involving elected officials, staff, and community stakeholders, including planning, logistics, and supporting materials.
• Collaborates across university departments to gather and disseminate information, monitor trends and current events.
• Contributes to the drafting, editing, formatting, and assembling of departmental documents and presentations.
• Plans, develops, organizes, and oversees departmental operations and ensures compliance with policies.
• Assists with departmental budget processes and purchasing; maintains budget records and monthly reports.
• Assists with office administration work and event planning for internal and external events.

Kenntnisse

Verbal communication

Written communication

Multitasking

Deadline management

People skills

Independent work

Collaboration

Problem solving

Maintaining composure

Confidentiality

Leadership

Information interpretation

Ausbildung

Bachelor's degree in a related field

Jobbeschreibung

Position Information

The University of Texas at San Antonio

(UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range

Up to $58,900/Annualized, commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will be accepted through 11:59 PM CDT 11/7/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume is required.
• Cover letter is preferred.
• Contact information for three professional references.

Job Summary

The Public Affairs Coordinator coordinates public affairs-related activities, communications, and operations within the Government Relations division, including support of administrative functions as needed. This role plans and coordinates activities supporting community and government-related initiatives. Makes administrative decisions requiring knowledge of regulations, policies, and procedures.

Core Responsibilities

• Builds and maintains positive relationships with UT San Antonio's internal and external constituent groups. Represents UT San Antonio and various executive officers of the Office of Governmental Relations, in person and/or virtually. Serves as a shared resource and support across the Governmental Relations team.
• Assists the Associate VP for Community and Governmental Relations with monitoring local government meetings, proceedings, and events across city, county, and community organizations, in support of UT San Antonio priorities spanning the academic and health enterprise.
• Works closely with the Assistant to the Senior Vice President, responds to inquiries, manages requests for information, and assists with multiple administrators' calendars and preparing for meetings.
• Coordinates meetings and visits involving elected officials, staff, and community stakeholders, including working closely with executive offices on planning, logistics, and supporting materials. Assists in planning and coordinating in-person and virtual meetings, programs, and special events that impact public opinion and policy, foster goodwill, and/or advance the state legislative session, including bill tracking, legislative analysis, monitoring hearings, and performing policy research.
• Collaborates across university departments to gather and disseminate information, monitor trends, current events, news, and reports on external initiatives to assist in achieving departmental goals and objectives.
• Contributes to the drafting, editing, formatting, and assembling of departmental documents, handouts, and presentations across the Office of Governmental Relations.
• Plans, develops, organizes, and oversees departmental operations and ensures compliance with University policies and procedures.
• Assists in monitoring departmental operating expenses. Coordinates departmental budget processes and purchasing; maintains budget records, prepares monthly reports, and coordinates expenditures for multiple departments.
• Assists with all office administration work, including but not limited to front-desk reception, photocopies, event registration, reimbursements, expenditures, special projects, and meeting planning for internal and external events.
• Manages asset and supply inventory and facilities requests.
• Assists in hiring, training, and overseeing student staff.
• Provides executive office support as needed.
• Disseminates important policy and procedure information to other internal departments, faculty, and staff.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree in a related field.
• One (1) year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Knowledge, Skills, And Abilities

• Excellent Verbal and Written Communication
• Ability to Write at a High-Level of Professional Competence
• Multi-task
• Ability to Meet Deadlines
• Superior People Skills
• Ability to Work Independently
• Ability to Collaborate
• Problem Solving
• Ability to Maintain Composure Under Pressure
• Confidentiality
• Superior People Skills
• Ability to Lead, Take Direction, and Delegate
• Ability to Accurately Receive and Interpret Information

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on the department's needs.

Physical Demands

• Jobs are sedentary; if walking and standing are required, only occasionally.
• Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects

This position will work primarily on campus.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Aff...