Program Coordinator - Teacher Apprenticeship Pathways (TCP)

University of California; Town of Texas (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Tuition reimbursement

Wellness breaks

Employee assistance program (EAP)

Job summary

University of Texas Permian Basin in Odessa, Texas invites applications for the position of Program Coordinator with the Teacher Apprenticeship Pathways (TCP) program. The role coordinates apprentice case management, outreach, scholarships, data reporting, and collaboration with school districts and EPP staff.

Responsibilities include monitoring progress, supporting enrollment and persistence, and ensuring compliance under the grant.

Qualifications

• Bachelor's degree in education, social/behavioral sciences, public administration, or a related field.
• Two years of experience in education or higher education settings.
• Experience coordinating multiple projects, participants, deadlines, events, records, or program activities.
• Experience preparing professional written communications, reports, presentations, or participant-facing program information.
• Ability to travel locally and attend occasional evening or weekend events.

Responsibilities

• Coordinate apprentice case management and progress support.
• Monitor apprentice participation, academic progress, employment status, and milestones.
• Coordinate outreach, recruitment, and partner coordination.
• Represent the TCP program at events and maintain follow-up information.

Skills

Education experience

Project coordination

Communication skills

Travel willingness

Education

Bachelor's degree in education, social/behavioral sciences, public administration, or a related field

Job description

Program Coordinator - Teacher Apprenticeship Pathways (TCP)

The University of Texas Permian Basin welcomes applications for the position of Program Coordinator with our Teacher Apprenticeship Pathways (TCP) program.

Salary Range

Essential Functions

The Program Coordinator, Registered Teacher Apprenticeship Pathways (TCP) supports the operational implementation of the Teacher Certification Pathways / Impact Education grant by coordinating apprentice case management, outreach and recruitment, participant resources, progress monitoring, professional development, data and reporting, and partner follow-through. The position serves as the primary day-to-day program contact for apprentices and works with school districts, Educator Preparation Program personnel, faculty, advisors, and grant stakeholders to support enrollment, persistence, program completion, and teacher certification outcomes. Final academic and certification decisions, grant strategy and sponsor certification, and final approval of participant funding remain with the Impact Education Director and authorized University offices unless formally delegated.

Apprentice Case Management and Progress Support

• Provide ongoing case management and individualized support to teacher apprentices, identify barriers to success, and connect participants with appropriate University, district, and community resources.
• Monitor apprentice participation, academic progress, employment status, certification milestones, and completion of established program requirements.
• Coordinate intervention planning and follow-up for apprentices experiencing academic, employment, financial, or program barriers, working with authorized faculty, advisors, EPP staff, district partners, and support offices.
• Explain and track established program and certification milestones and route final academic plans, certification eligibility decisions, substitutions, exceptions, appeals, and policy interpretations to authorized academic or EPP officials.

Outreach, Recruitment, and Partner Coordination

• Coordinate outreach and recruitment activities for the UTPB Registered Teacher Apprenticeship Program, including prospective-participant communication, information sessions, events, and follow-up.
• Collaborate with school district coordinators, EPP personnel, college faculty, advisors, grant staff, and other stakeholders to coordinate participant support and recurring program activities.
• Represent the TCP program at assigned University, district, community, workshop, and outreach events and maintain accurate follow-up information for interested or participating apprentices.
• Serve as a program liaison without exercising supervisory authority over district personnel, faculty, EPP staff, or other partner offices.

Scholarships, Stipends, and Participant Resource Coordination

• Verify participant eligibility against approved grant criteria; prepare and coordinate approved scholarship, stipend, and other participant-support disbursements; maintain required documentation; and track and reconcile activity.
• Coordinate and track approved grant-funded participant resources, including tutoring, instructional materials, test-preparation resources, bookstore and testing vouchers, and other authorized supports.
• Route final funding approvals, exceptions, payment authorization, and financial decisions to the Impact Education Director and authorized University offices unless those authorities are formally delegated.

Program Data, Grant Reporting, and Records

• Maintain accurate and confidential participant records, databases, and tracking systems related to outreach, enrollment, participation, employment, certification progress, participant supports, and program outcomes.
• Collect, verify, analyze, and compile data for grant performance measures, University reporting, and external funding requirements; prepare recurring statistical and narrative reports for leadership review and authorized submission.
• Monitor data quality and reporting deadlines, identify missing or inconsistent information, coordinate corrections, and elevate unresolved compliance or certification issues through established channels.

Training, Professional Development, and Program Operations

• Plan, coordinate, and support professional development activities, workshops, meetings, training opportunities, and related logistics for apprentices.
• Maintain calendars, materials, communications, participant lists, deadlines, and follow-up items needed to execute approved Teacher Certification Pathways grant activities.
• Identify recurring service, documentation, or workflow issues and recommend practical improvements to the Impact Education Director without independently establishing program policy or grant strategy.

The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

• Bachelor's degree in education, social/behavioral sciences, public administration, or a related field.
• Two (2) years of experience in education, higher education, student services, public service, workforce development, nonprofit programs, program coordination, case management, or a related environment.
• Experience coordinating multiple projects, participants, deadlines, events, records, or program activities.
• Experience preparing professional written communications, reports, presentations, or participant-facing program information.
• Ability to travel locally and attend occasional evening or weekend events as required by program activities.

Preferred Qualifications

• Two (2) years of experience in higher education, EC-12 public education, student services, workforce development, educator preparation, or a grant-funded education program.
• Knowledge of teacher preparation pathways, educator certification requirements, Registered Teacher Apprenticeship programs, or school-district educator pipelines.
• Experience coordinating workshops, professional development, training events, outreach, recruitment, or multi-partner program activities.
• Experience with case management, participant-resource coordination, scholarship or stipend documentation, data tracking, or grant reporting.
• Experience with student information systems, CRM platforms, databases, reporting tools, or grant-management systems.
• Bilingual communication skills in English and Spanish.

Additional Information

Required Application Materials

• Cover Letter
• Résumé
• List of References
• Transcripts (Preferred)
• Letters of Recommendation (Preferred)

Conditions of Employment

• The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
• Employment is subject to an introductory period to monitor employee performance.
• Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
• Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
• Employment is contingent upon a successful background check.
• UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

• Able to lift various materials up to 25 pounds on an occasional basis.
• Able to bend, crouch, and reach continuously.
• Physically able remain seated, frequently to continuously.
• Able to remain standing up to 15% of the time.
• Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
• Standard working conditions may differ depending on department and occupation

University Benefits

• UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
• Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
• You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
• Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
• Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment. Visit our social media sites below for more information.

LinkedIn Facebook Instagram Twitter YouTube

Thank you for your consideration in today’s job market. We look forward to connecting with you more in the future.