Program Coordinator - Office of Clinical & Community Trials

luriechildrens; Tampa (FL); On-site; USD 59,000 - 97,000; Full time

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking a Program Coordinator to support the Office of Clinical & Community Trials (OCCT).

The role provides administrative and operational support across leadership coordination, onboarding, reporting, and contracts liaison. You will manage onboarding for interns and collaborators, coordinate faculty development activities, track expenditures, and help produce the quarterly department newsletter, ensuring smooth day-to-day operations and

Qualifications

• Bachelor's degree required; Health Administration field preferred.
• 2 years of experience in HR, organizational development, healthcare administration, nonprofit management or related field.
• Excellent writing and interpersonal communication skills required.
• Proficient with Microsoft Office; familiarity with content management and publishing, software, and database technologies.
• Ability to work independently with limited supervision.
• Organizational skills: ability to establish priorities and multi-task with attention to detail.

Responsibilities

• Serves as the primary staff resource for the Office of Faculty Development and coordinates access to campus resources for faculty development.
• Maintains and advances content management and publishing processes for departmental resources.
• Coordinates the department's faculty mentorship and leadership development activities.
• Tracks expenditures and manages program budgets.
• Prepares routine correspondence, minutes, and documents for OFD programs.
• Coordinates and records referrals and evaluations flowing through the program and tracks faculty utilization and satisfaction.
• Oversees the quarterly Department newsletter and coordinates content and distribution.
• Assists with promotion processes and faculty appointment/on-boarding procedures.

Skills

Writing ability

Interpersonal skills

MS Office

Independent work

Organizational skills

Attention to detail

Grant writing

Education

Bachelor's degree in Health Administration

Tools

Content management

Publishing tools

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Simpson Querrey Biomedical Research Center

Job Description

The program coordinator position will support the SMCRI Office of Clinical & Community Trials. The OCCT Program Coordinator will provide centralized administrative and operational support across the following core functions: leadership coordination, OCCT operational reporting and metrics, coordinate all aspects of intern & collaborator onboarding, NMHC Access coordinator, coordinate undergraduate structured volunteer programs, and serve as contracts liaison.

Core Functions:

1. Serves as the primary staff resource for the Office of Faculty Development including the following responsibilities:
   • Identifies, inventories and facilitates access to available campus resources for supporting faculty performance and development in each academic mission area and coordinate individual faculty member's connections with and utilization of such resources. Enhance knowledge of these resources by communicating with individuals who have similar functions in the Dean's Office or other FSM Departments.
   • Maintains and advances the department's approach to communicating available faculty development resources and processes, including website content management.
   • Coordinates the Department's efforts to create a formal, accessible, and robust faculty mentorship program.
   • Works with OFD Directors to coordinate the Department's leadership development program.
   • Collaborates with the Director of the Office of Faculty Development and Program leadership in developing activities and events aimed at enhancing faculty member engagement and satisfaction.
   • Works with Program leadership and others to facilitate assessment of the Program's effectiveness.
   • Tracks expenditures and project costs for ongoing and new initiatives to work within program budgets.
   • Ensures consistency and efficiency in office processes and oversees administrative aspects of day-to-day OFD operations. Work with OFD members to reduce inefficiencies in core program processes, communications and resource deployment.
   • Prepares, composes, and distributes routine correspondence, memoranda, guideline books, meeting minutes, and other documents for OFD programs.
   • Coordinates and records referrals and evaluations flowing through the program and track faculty utilization and satisfaction with faculty development support services.
2. Oversees the production and distribution of the Department of Pediatrics' quarterly communication (a.k.a. "electronic newsletter") to faculty. Works with staff members to plan and develop content including the identification of staff, divisions and/or or programs to be featured, assembles and organizes related content, and coordinates distribution.
3. Completes assigned Faculty Affairs related activities including providing assistance with the promotion processes; tracking faculty composition, including diversity, supporting the Department's career development award process, and assisting with faculty appointment and on-boarding procedures.
4. Assumes other administrative responsibilities as may be assigned from time to time by the leadership of the Chairman's office.

Knowledge, Skills, and Abilities:

1. Bachelor's degree required.
2. Two (2) years of experience in Human Resources, Organizational Development, Healthcare Administration, nonprofit management or related field preferred but not required.
3. Excellent writing and interpersonal communication skills required; some grant writing experience preferred.
4. Proficient with Microsoft computer software applications, working knowledge of content management and publishing, software, and database technologies.
5. Ability to work independently with limited supervision.
6. Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
7. High level of attention to detail; ability to multi-task.

Education

Bachelor's Degree: Health Administration (Required)

Pay Range

$59,280.00-$96,928.00 Salary

At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees,