Program Coordinator - Office of Clinical & Community Trials

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 59,000 - 97,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) with employer match

Paid Time Off and Holidays

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago seeks a Program Coordinator to support the SMCRI Office of Clinical & Community Trials and the Office of Faculty Development.

You will coordinate onboarding, contracts, and volunteer programs, and manage communications for faculty initiatives. The role requires collaboration with program leadership, managing metrics, and ensuring efficient office operations.

Qualifications

• Bachelor's degree required.
• Two (2) years of experience in Human Resources, Organizational Development, Healthcare Administration, nonprofit management or related field preferred but not required.
• Excellent writing and interpersonal communication skills required; some grant writing experience preferred.
• Proficient with Microsoft computer software applications, working knowledge of content management and publishing, software, and database technologies.
• Ability to work independently with limited supervision.
• Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
• High level of attention to detail; ability to multi-task.

Responsibilities

• Serves as primary staff resource for the Office of Faculty Development with responsibilities including identifying and coordinating access to campus resources and mentoring programs.
• Maintains and advances department communications and website content management.
• Coordinates formal faculty mentorship and leadership development programs.
• Collaborates with program leadership to develop activities and events for faculty engagement.
• Tracks expenditures and project costs to stay within budgets and reports on program effectiveness.
• Prepares routine correspondence, guidelines, meeting minutes for OFD programs.

Skills

Writing skills

Interpersonal communication

MS Office proficiency

Content management

Independent work

Organization

Attention to detail

Education

Bachelor's degree in Health Administration

Tools

MS Office

Content management systems

Publishing tools

Databases

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location Simpson Querrey Biomedical Research Center

Job Description

The program coordinator position will support the SMCRI Office of Clinical & Community Trials. The OCCT Program Coordinator will provide centralized administrative and operational support across the following core functions: leadership coordination, OCCT operational reporting and metrics, coordinate all aspects of intern & collaborator onboarding, NMHC Access coordinator, coordinate undergraduate structured volunteer programs, and serve as contracts liaison.

Core Functions

1. Serves as the primary staff resource for the Office of Faculty Development including the following responsibilities:
   1. Identifies, inventories and facilitates access to available campus resources for supporting faculty performance and development in each academic mission area and coordinate individual faculty member’s connections with and utilization of such resources. Enhance knowledge of these resources by communicating with individuals who have similar functions in the Dean's Office or other FSM Departments.
   2. Maintains and advances the department's approach to communicating available faculty development resources and processes, including website content management.
   3. Coordinates the Department's efforts to create a formal, accessible, and robust faculty mentorship program.
   4. Works with OFD Directors to coordinate the Department's leadership development program.
   5. Collaborates with the Director of the Office of Faculty Development and Program leadership in developing activities and events aimed at enhancing faculty member engagement and satisfaction.
   6. Works with Program leadership and others to facilitate assessment of the Program's effectiveness.
   7. Tracks expenditures and project costs for ongoing and new initiatives to work within program budgets.
   8. Ensures consistency and efficiency in office processes and oversees administrative aspects of day-to-day OFD operations. Work with OFD members to reduce inefficiencies in core program processes, communications and resource deployment.
   9. Prepares, composes, and distributes routine correspondence, memoranda, guideline books, meeting minutes, and other documents for OFD programs.
   10. Coordinates and records referrals and evaluations flowing through the program and track faculty utilization and satisfaction with faculty development support services.
2. Oversees the production and distribution of the Department of Pediatrics' quarterly communication (a.k.a. "electronic newsletter") to faculty. Works with staff members to plan and develop content including the identification of staff, divisions and/or/or programs to be featured, assembles and organizes related content, and coordinates distribution.
3. Completes assigned Faculty Affairs related activities including providing assistance with the promotion processes; tracking faculty composition, including diversity, supporting the Department's career development award process, and assisting with faculty appointment and on-boarding procedures.
4. Assumes other administrative responsibilities as may be assigned from time to time by the leadership of the Chairman's office.

Knowledge, Skills, and Abilities

1. Bachelor's degree required.
2. Two (2) years of experience in Human Resources, Organizational Development, Healthcare Administration, nonprofit management or related field preferred but not required.
3. Excellent writing and interpersonal communication skills required; some grant writing experience preferred.
4. Proficient with Microsoft computer software applications, working knowledge of content management and publishing, software, and database technologies.
5. Ability to work independently with limited supervision.
6. Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
7. High level of attention to detail; ability to multi-task.

Education

Bachelor's Degree: Health Administration (Required)

Pay Range

Pay Range $59,280.00-$96,928.00 Salary At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children's facilities
• Discount purchasing program

There's a Place for You with Us

At Ann & Robert H. Lurie Children's Hospital of Chicago and its affiliates (collectively 'Lurie Children's'), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children's and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice Lurie Children's utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals. It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes. For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do.