Clinical Trial Financial Manager

Ann & Robert H. Lurie Children's Hospital of Chicago; North Chicago (IL); On-site; USD 77,000 - 126,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) with 5% employer match

Paid Time Off, holidays and parental/m

Flexible Spending Accounts

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks a Clinical Trial Financial Manager to oversee tracking, billing, and recovery of research earnings. You’ll be the study team’s single point of contact for financial management in the OCCT, ensuring high-quality, efficient support.

You will handle account administration, invoicing, reconciliations, and data maintenance across Study Tracker and Workday, while collaborating with managers to manage faculty accounts and contracts.

Qualifications

• Bachelor's degree required; five years of fiscal administration preferred.
• Experience with clinical trial budgets, management, and regulatory affairs preferred.
• Strong math, analytical, organizational, and written communication skills.

Responsibilities

• Provide administrative support in a high-volume clinical research finance service line.
• Serve as primary account administrator; create accounts and monitor expenses.
• Process deposits and earnings invoicing for externally funded trials.
• Maintain accurate earnings, accounts receivable/payable data, and reconciliations.
• Communicate with study staff on accrual tracking and data entry in systems.

Skills

Clinical trials

Grant/research administration

Fiscal administration

Analytical skills

Interpersonal communication

Team collaboration

Education

Bachelor’s Degree

Tools

Study Tracker

Workday

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Simpson Querrey Biomedical Research Center

Job Description

The Clinical Trial Financial Manager in the Office of Clinical and Community Trials (OCCT) is responsible for comprehensive tracking, billing, and recovery of clinical research earnings, and serves as the study team’s single point of contact for issues related to clinical trial financial management, ensuring that researchers are provided with high quality, efficient, responsive, and responsible research administration services.

Job Duties

• Provide administrative support in an intensive customer service environment for the OCCT’s clinical research finance service line.
• Serve as a primary account administrator for account owners. Create accounts and works within Study Tracker and Workday. Allocate, authorize, monitor, and control expenses.
• Facilitate check and wire-transfer deposits and earnings invoicing for externally funded clinical trials.
• Maintain accurate earnings, payment, accounts receivable and payable data in Study Tracker and Workday.
• Responsible for timely reconciliation and close-out of clinical trial accounts.
• Maintain, oversee, reconcile, and correct errors in accounts.
• Process a high volume of clinical research, ancillary service, and administrative bills for payment.
• Communicate regularly with study staff on accrual tracking.
• Maintain central OCCT tracking system and complete data entry in applicable research systems.
• Work with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
• May partner with clinical trial / contract managers to craft and analyze payment language and other financial terms in the contract.
• Communicate routinely with funding agencies, subcontractors, and others.
• Propose solutions to discovered problems and fix according to proper policy and procedure.
• Compare actual spending to original budget and identify any variances with particular attention being paid to clinical care expenses and staff/faculty salary.
• Develop a working knowledge of Research Institute and Hospital policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
• Create and maintain excel spreadsheets as necessary to track clinical trial finances.
• Work closely with Division Administrators to effectively manage faculty accounts and ensure proper spending.
• Other job functions as assigned.

Knowledge, Skills, And Abilities

• Bachelor’s Degree.
• Minimum of three years of work experience involving clinical trials, grant/research administration experience in a hospital, university or other research setting preferred.
• Minimum of five years of fiscal administration experience strongly preferred.
• Experience with clinical trial budgets, clinical trial financial management, clinical trial agreements, and/or clinical research regulatory management strongly preferred.
• Strong mathematical aptitude, strong analytical and organizational skills required.
• Strong interpersonal, verbal, and written communication skills required.
• Ability to work independently and as a member of a team and follow through on assignments with minimal direction required.
• Solution oriented with proven record of managing large scale research projects with diverse complexity required.
• Ability to quickly reason with information to solve new, unfamiliar problems or independent of any prior knowledge.
• Exceptional ability to distill complex compliance issues so it is understandable to the lay audience required.
• Exceptional attention to detail and ability to maintain confidential information required.
• Ability to handle high volume of work with changing priorities and constant interruptions and establish priorities and deadlines required.
• Personal computer skills; functional experience with integrated software systems and proficient in Microsoft Office applications and financial computing.

Education

Bachelor's Degree

Pay Range

$76,960.00-$125,840.00 Salary

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

Benefits

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various Voluntary Benefits

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]