Program Coordinator/Mentor

Greater Philadelphia Urban Affairs; Philadelphia (Philadelphia County); On-site; USD 21,000 - 25,000; Part time

Job summary

Greater Philadelphia Urban Affairs seeks a Seasonal Part-Time Clerical professional to support the SYE program in Philadelphia. The role involves coordinating outreach, enrollment, and site support, with extensive travel within the Greater Philadelphia area.

You will assist in data management, documentation, and mentoring youth participants. Required are strong communication, multitasking, and organizational skills, plus a background in youth-focused nonprofit work.

Qualifications

• High school diploma or GED required; degree preferred.
• 2–4 years of experience working with youth ages 14–24.
• Experience mentoring youth and working in nonprofit/education sectors.

Responsibilities

• Coordinate outreach, recruitment and enrollment sessions for youth.
• Manage data entry and file maintenance, including background checks.
• Ensure youth and placement sites meet program requirements and enrollments.
• Support program managers; provide admin tasks and reporting.

Skills

Flexible team player

Youth mentoring

Travel frequently

Strong communication

Time management

Education

High school diploma or GED

Bachelor's degree or equivalent experience preferred

Tools

Microsoft Office

Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Active - Seasonal part-time Clerical PHILADELPHIA, PA, US

REPORTS TO: Program Manager

POSITION SUMMARY:

This position is part of a seasonal team responsible for the Urban Affairs Coalition's Summer Youth Employment and Spark Youth Engagement (SYE) program.

The Spark Youth Engagement Program offers career exposure and career awareness activities for in school youth (ages 14-24) and is offered year-round. Initiatives under Spark Youth Engagement include internships (paid via stipend and non-paid), career exposure, professional development, and mentoring with the goal of entering the workforce.

UAC anticipate to hire:

• Two Program Coordinator/Mentors for After-School hours 3 pm – 7 pm and some Saturdays, 15-20 hours/week.

The Program Coordinator/Mentor will provide direct support to the Program Manager in all aspects of the program from recruiting and enrolling placement sites to supporting the enrollment process for youth. This position requires extensive field time and travel in the Greater Philadelphia area. The Program Coordinator/Mentor will be expected to provide their own transportation via public transportation or personal vehicle.

The Program Coordinator/Mentor (PC/M) will oversee youth participant activities to ensure program placement sites are programmatically and contractually compliant with program guidelines. PC/M ensure that youth participants are properly supervised and engaged in constructive activities in a positive learning environment. PC/M will assist in training and serve as counselors, role models, career advisors, and mentors to youth. PC/M will assist the youth program participants with the completion of contextual-learning projects during professional development sessions. In addition, they will facilitate pre-planned professional development workshops. The PC/M will provide administrative support in the collection of youth participant participation logs, distribution of program materials, debit cards, and other tasks associated with the program.

This is a seasonal position beginning no later than October and anticipated ending in March.

PRIMARY RESPONSIBILITIES:

• Coordinate with Program Manager to conduct outreach, recruitment and enrollment sessions for youth applicants as well as placement sites;
• Manage data entry and file maintenance, ensuring all accurate data collection and completion of all appropriate paperwork including background check clearances;
• Coordinate with Program Manager to ensure that all youth and placement sites are properly enrolled and meet program requirements, youth are placed at sites appropriately, and questions and concerns are fully addressed;
• Responsible for the placement of youth participants at sites, in coordination with other key staff;
• Coordinate with Program Director, Data and Information Manager, Program Manager and other key staff to ensure accurate and timely responses to inquiries from youth, their families, and placement sites regarding program details and requirements;
• Perform other related duties as required to ensure program quality and funder compliance.
• Conduct ongoing site visits (both scheduled and spontaneous) to assess program quality, supervision of youth participants, and adherence to contractual obligations;
• Serve as a resource and mentor for youth, supporting their professional development and adherence to appropriate workplace conduct;
• Collect and submit assigned caseload of youth participants'participation logs for processing by established deadlines, and ensuring they are properly completed;
• Facilitate and assist with professional development sessions and completion of contextual learning projects;
• Administer and assist with employer and youth participant evaluations, and all other youth-related activities;
• Maintain records and submit all required programmatic documentation and reports.
• Conduct initial and ongoingplacement site visits and individual meetings to assess placement site suitability, projected slot requests/service levels, contractual adherence to health, labor, and safety laws and regulations, as needed;
• Serve as a positive and responsible role model for youth participants;
• Perform other related duties as assigned.

KNOWLEDGE AND SKILLS:

• Must be a flexible, communicative, and agile team player, able to coordinate and share resources and data;
• Leadership ability and knowledge of how to effectively mentor youth and young adults 14-24 years old;
• Ability to motivate youth participants to meet their work obligations and complete a high-quality contextual learning project;
• Ability to encourage youth-led project exploration and discussion to ensure the program experience is meaningful;
• Must take proactive steps to advocate for the program appropriately and professionally;
• Must be willing to travel frequently throughout the Philadelphia area as required on a daily basis;
• Strong inquiry and conflict resolution skills;
• Must be able to multi-task to meet programmatic benchmarks and deadlines;
• Good organization skills and detailed-oriented;
• Good verbal and written communication skills; customer-service oriented;
• Must be a self-starter and possess good time management skills.

EDUCATION AND WORK EXPERIENCE:

• High school diploma/GED required; Bachelor’s degree or equivalent experience preferred;
• A minimum of 2-4 years’ experience working with youth and young adults ages 14-24;
• Experience mentoring and/or teaching youth and young adults ages 14-24 preferred;
• Experience working in the nonprofit, education, and/or retail/marketing sectors preferred;
• Proficient in Microsoft Office software, including Word, PowerPoint, Excel and Google preferred.

This position requires extensive travel throughout the city of Philadelphia.

Special Note: This position requires a criminal background check, child abuse clearance, and FBI fingerprint-based background check.