Staff Assistant, Duke School of Law

Duke Clinical Research Institute; Durham (NC); On-site; USD 28,929 - 39,950; Full time

Job summary

Duke University—Bolch Judicial Institute is seeking a highly organized Staff Assistant to provide administrative and operational support across programs, publications, and leadership activities. You will help maintain records, coordinate travel, draft correspondence, and support events and communications.

Reporting to the Assistant Director, you will handle confidential duties, assist with reports and proposals, and ensure accurate data in systems like Salesforce while upholding Duke's standards

Qualifications

• Education: broad knowledge of clerical and accounting principles through two years of post-secondary education in administrative support or related field.
• Three years of related secretarial or clerical experience.
• Equivalent combination of education and relevant experience.

Responsibilities

• Organize, maintain, and manage departmental records, reports, and correspondence to support Institute operations.
• Coordinate travel, meetings, and calendar management for Institute leadership.
• Draft, edit, and manage professional correspondence for Director and colleagues.
• Review, edit, and proofread articles, reports, and publications for quality and accuracy.
• Support publications and communications, including materials and event communications.

Skills

Writing

Editing

Proofreading

Organizational skills

Salesforce

Microsoft Office

Education

Two years post-secondary education in admin support or related field

Job description

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Job Title: Staff Assistant, Duke School of Law

Be You.

At Duke, we believe that advancing knowledge, strengthening communities, and improving lives begins with the unique contributions of every team member. As the Staff Assistant for the Bolch Judicial Institute, you will play an essential role in supporting an organization dedicated to studying, strengthening, and promoting the rule of law.

You will join a collaborative and mission-driven team that values professionalism, innovation, service excellence, and continuous learning. Your organizational expertise, attention to detail, and strong communication skills will help support Institute leadership, programs, publications, and outreach efforts that have a meaningful impact on the judicial community.

Be Bold.

The Bolch Judicial Institute seeks a highly organized and service-oriented professional to provide administrative and operational support for the Institute's programs, publications, communications, and leadership activities. Reporting to the Assistant Director, this position performs a variety of confidential and complex administrative responsibilities that contribute to the efficient operation of the Institute and advancement of its mission.

What You'll Do

Administrative Operations & Program Support (40%)

• Organize, maintain, and manage departmental records, reports, correspondence, procedural manuals, directives, and related documentation to support efficient Institute operations.


• Monitor, interpret, and communicate updates to policies, procedures, and regulations to appropriate stakeholders.


• Maintain and update constituent information within Salesforce and other database systems, ensuring accuracy of mailing lists, alumni records, donor information, and other assigned data.


• Conduct routine research, analysis, and data maintenance activities to support organizational initiatives.


• Assist with planning and coordinating meetings, workshops, seminars, conferences, and special events.


• Attend meetings as needed to record minutes, provide information, and serve as a resource to participants.


• Manage Institute mailings and correspondence while maintaining compliance with Duke mailing procedures, publication distribution requirements, and international mailing standards.


• Screen and route incoming mail, emails, and telephone inquiries; respond appropriately or elevate matters based on knowledge of Institute activities and priorities.


• Order office supplies and maintain inventory to support daily operations.

Executive & Administrative Support (35%)

• Coordinate travel arrangements, schedule meetings, and support calendar management activities for Institute leadership.


• Draft, edit, and manage professional correspondence on behalf of the Director, Deputy Director, and other Institute colleagues.


• Assist with preparation of reports, proposals, briefing materials, reference documents, and informational resources requiring research, data compilation, analysis, and evaluation.


• Support financial administration activities, including reimbursement processes and related administrative transactions.


• Maintain confidentiality while handling sensitive information and communications.

Publications & Communications Support (25%)

• Maintain subscription records and payment information for Judicature, the Institute's tri-annual journal for judges.


• Serve as a liaison with contributing authors to ensure publication agreements and author records remain current and accurate.


• Review, edit, and proofread articles, reports, speeches, publications, and other written materials for quality and accuracy.


• Assist in developing basic promotional and marketing materials, including flyers, posters, and event communications.


• Support communications initiatives that promote Institute programs, publications, and engagement opportunities.

Additional Responsibilities

• Perform other related duties as assigned in support of the Bolch Judicial Institute's mission and operational needs.

What You'll Bring

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires three years of related secretarial or clerical experience to acquire the skills necessary to administer complex office functions associated with office management, communications, and budgetary/accounting activities.

OR

An equivalent combination of education and relevant experience.

Preferred Knowledge, Skills, and Abilities

• Strong professional writing, editing, and proofreading skills.


• Excellent organizational skills and attention to detail.


• Ability to manage multiple projects, deadlines, and competing priorities.


• Strong interpersonal and customer service skills.


• Experience with database management systems, including Salesforce or similar platforms.


• Familiarity with project management practices.


• Knowledge of communications and public relations activities.


• Basic graphic design and photo-editing skills.


• Proficiency with Microsoft Office applications and standard office technologies.


• Ability to maintain confidentiality and exercise sound judgment.

Choose Duke.

At Duke University, you will find more than a job-you will find an opportunity to contribute to meaningful work alongside talented colleagues dedicated to excellence, innovation, and service. As a member of the Duke community, you'll support initiatives that advance scholarship, strengthen the legal profession, and promote the rule of law around the world.

Duke is committed to fostering a diverse, inclusive, and collaborative workplace where all employees can thrive and grow.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $20.60 to USD $28.65. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).