Program Coordinator - Law School

Duke Clinical Research Institute; Durham (NC); On-site; USD 46,000 - 73,000; Full time

Job summary

Duke University School of Law in Durham is seeking a Program Coordinator to support the Center for the Study of the Public Domain and the Firearms Law Center, coordinating programs, conferences, and events. You will handle faculty and student support, budgeting, reporting, and communications with donors and external partners, emphasizing accuracy and service excellence in a dynamic academic environment.

Join a team advancing scholarship, teaching, and public engagement within Duke Law and the

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• One year of program administration or related academic support experience.
• Experience supporting faculty, students, donors, or external partners is preferred.

Responsibilities

• Coordinate and administer programs, conferences, and center activities.
• Secure venues, develop agendas, and prepare communications and materials.
• Collaborate with vendors and partners to ensure successful delivery.
• Monitor deadlines, manage records, and track expenditures and grants.
• Provide faculty, student, donor, and sponsor support and inquiries.
• Assist with FOIA requests and related reporting.

Skills

Strong organizational skills

Project coordination

Excellent communication

Editing/proofreading

Customer service

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

PROGRAM COORDINATOR

Duke University School of Law

Be You.

At Duke, we celebrate individuality and the unique perspectives each member of our community brings. As a Program Coordinator, you will play an integral role in supporting two nationally recognized law school centers while collaborating with faculty, students, donors, alumni, and external partners. Your organizational expertise, commitment to service excellence, and ability to coordinate complex programs will help advance scholarship, teaching, and public engagement within the Duke Law community.

In this role, you will support the Center for the Study of the Public Domain and the Firearms Law Center, serving as a key contributor to program administration, faculty support, research initiatives, and educational activities that enhance the student and faculty experience.

Reporting Relationship: Reports directly to the Manager of Academic Services.

Work Schedule: Regular full-time position (40 hours per week, 52 weeks per year).

Be Bold.

Join a team where your initiative, attention to detail, and problem-solving abilities help drive meaningful academic programs and impactful faculty work.

What You'll Do

Program & Center Operations

• Coordinate and administer a variety of programs, conferences, workshops, projects, publications, events, and center activities.
• Secure event venues, coordinate logistics, develop schedules and agendas, and prepare communications and materials.
• Collaborate with vendors, service providers, and external partners to ensure successful program delivery.
• Monitor and track program activities, deadlines, and deliverables while maintaining accurate records and documentation.
• Evaluate program effectiveness, gather participant feedback, and recommend improvements to enhance outcomes and engagement.
• Conduct research on trends and best practices in legal education, conferences, and professional programming.
• Track, verify, reconcile, and process expenditures, reimbursements, grants, and funding allocations.
• Prepare financial reports and assist with grant reporting requirements.
• Serve as a primary point of contact for faculty, students, donors, sponsors, alumni, government agencies, and other stakeholders.
• Coordinate public records requests, including Freedom of Information Act (FOIA) inquiries, and prepare reports summarizing findings.
• Provide guidance and support to students related to scheduling, information gathering, and report preparation.
• Schedule and coordinate meetings, committees, workshops, and special initiatives.
• Manage calendars, travel arrangements, websites, listservs, and other communication platforms supporting the centers.

Faculty, Instructional & Administrative Support

• Support faculty with teaching and course administration activities.
• Prepare, format, edit, and distribute course materials in both electronic and print formats.
• Upload assignments, course content, and instructional resources to learning management systems.
• Assist with exam administration, grade processing, and course evaluations.
• Generate class rosters, reports, presentations, charts, and other instructional resources.
• Ensure financial documentation is processed accurately and in compliance with university requirements.
• Participate in ongoing training and professional development opportunities.

Research & Publication Support

• Conduct legal and academic research using library resources, online databases, and internet-based research tools.
• Assist faculty with article, manuscript, and publication preparation.
• Format, edit, proofread, and cite-check scholarly materials to ensure quality and accuracy.
• Coordinate copyright permissions and communications with publishers and distributors.
• Create and maintain indexes, tables of cases, and research documentation.
• Organize and manage electronic files, databases, and research records.

What You'll Bring

Education

Bachelor's degree or an equivalent combination of relevant education and experience.

Experience

One year of experience in program administration or in academic, instructional, student support, or related programmatic environments.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Knowledge, Skills & Abilities

• Strong organizational and project coordination skills.
• Ability to analyze information and identify effective solutions to complex problems.
• Excellent verbal and written communication skills, including editing and proofreading.
• Proficiency with Microsoft Office applications and the ability to quickly learn new systems and technologies.
• Experience working with research databases, document management tools, or academic technology platforms preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Exceptional interpersonal skills and a customer-service-oriented approach.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Experience evaluating program effectiveness and communicating recommendations for continuous improvement.

Choose Duke.

At Duke University, you will find more than a career-you will find a community dedicated to excellence, innovation, collaboration, and impact. Duke offers the opportunity to work alongside world-class faculty, support meaningful scholarship, and contribute to programs that influence legal education, public policy, and society.

Through comprehensive benefits, professional development opportunities, and a commitment to belonging and inclusion, Duke empowers employees to grow, contribute, and thrive.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $45,661.00 to USD $73,140.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).