Program Coordinator: Impact & Events Support

Partnership HealthPlan of California; Fairfield (CA); On-site; USD 50,000 - 62,000; Full time

Job summary

Partnership HealthPlan of California is seeking a Program Coordinator to support coordination and implementation of assigned programs, including data entry, tracking, and reporting. The role involves monitoring program emails, attending meetings, and assisting with stakeholder communications and documentation.

Responsibilities include planning events, publishing agendas and minutes, developing stakeholder reports, and ensuring timely updates to leadership.

Qualifications

• High School diploma or equivalent.
• Minimum of one year project coordination or relevant experience.
• Effective communication skills, both verbal and written.
• Strong interpersonal and customer service skills.
• Detail-oriented.
• Strong organization skills to manage multiple tasks at once and meet deadlines.
• Strong decision-making, problem solving and critical thinking skills.
• Able to work under pressure and in a fast-moving environment.
• Knowledge of project/program management methodologies is desirable.
• Proficient in Windows, Word, Excel, Outlook, Visio and PowerPoint.

Responsibilities

• Supports the execution of existing program activities, including data entry, tracking, and reporting.
• Tracks and compiles program data for program team analysis/review.
• Monitors program email inbox and responds accordingly.
• Attends program meetings and assists in follow-up with stakeholders on outstanding deliverables and action items.
• Assists with planning and coordination of events, conferences, and webinars.
• Develops and publishes agendas, meeting minutes, and necessary documentation.
• Assists with internal and external meetings.
• Assists Program Manager to develop and publish communication/updates to program stakeholders.
• Develops and publishes stakeholder reports on defined schedule.
• Communicates program outcomes and potential risks to leadership.
• Supports successful implementation of new programs and processes.
• Coordinates with leadership and units to implement improvement projects.
• Utilizes established software and online collaboration tools.
• Schedules user demos, trainings and setup as assigned.
• Maintains documentation per department specs.
• Other duties as assigned

Skills

Communication

Interpersonal skills

Customer service

Detail oriented

Organizational skills

Problem solving

Work under pressure

Change management

Windows

MS Office

Education

High School diploma or equivalent

Tools

Windows

Microsoft Word

Excel

Outlook

Visio

PowerPoint

Job description

Partnership HealthPlan of California is seeking a Program Coordinator to support coordination and implementation of assigned programs, including data entry, tracking, and reporting. The role involves monitoring program emails, attending meetings, and assisting with stakeholder communications and documentation.

Responsibilities include planning events, publishing agendas and minutes, developing stakeholder reports, and ensuring timely updates to leadership.