Program Coordinator - Federal Programs

Spire; Washington; On-site; USD 60,000 - 90,000; Full time

Job summary

Spire is seeking a detail-oriented Program Coordinator to provide administrative and operational support for our government contracts, focusing on NRO programs and DoW initiatives. You will work with the Program Manager to manage reporting, client communications, meeting coordination, and deliverable tracking.

This role ensures program leadership can focus on strategic execution by maintaining filing systems, metrics, and schedules, and by coordinating with internal teams and government

Responsibilities

• Prepare and submit daily NRO collection reports via AVALON by 11:00 AM ET (Mon-Fri)
• Compile weekly NRO metrics, format data, ensure quality, and maintain invoicing records
• Assist with monthly metrics and revenue recognition documentation
• Maintain organized files and tracking systems for accuracy and audits
• Coordinate biweekly NRO stakeholder meetings: schedule, agendas, and materials
• Attend internal weekly Spire meetings and track actions
• Prepare PMR materials with status updates and actions
• Distribute notes and follow-up on action items
• Serve as first contact for routine NRO inquiries; escalate complex issues
• Draft standard responses under PM guidance
• Maintain regular governance communications with government stakeholders
• Track requests to ensure timely responses
• Assist with admin setup and docs for new tasking and RFGL projects
• Support kickoff for new campaigns; coordinate with tech teams on deliverables
• Support TacSRT exercises: standups, slide decks, and daily reports
• Track milestones and deadlines; alert PM proactively
• Monitor schedules and issue advance deadline notifications
• Assist with contract compliance documentation
• Maintain records for invoicing and revenue recognition
• Coordinate responses to admin questions and docs

Job description

Position Overview

We are seeking a detail-oriented Program Coordinator to provide critical administrative and operational support for our growing portfolio of government contracts, with primary focus on National Reconnaissance Office (NRO) programs and Department of War initiatives. This role will work directly with our Program Manager to handle day-to-day reporting requirements, client communications, meeting coordination, and deliverable tracking, enabling the program leadership to focus on strategic initiatives and technical program execution.

Primary Responsibilities

Daily Reporting & Data Management

• Prepare and submit daily collection reports to NRO via AVALON system by 11:00 AM ET (Monday-Friday)
• Compile weekly collection/delivery metrics for NRO (due Tuesdays by noon ET), including data formatting, quality control, and record-keeping for invoicing purposes
• Assist with monthly metrics compilation and revenue recognition documentation
• Maintain organized files and tracking systems to support reporting accuracy and audit requirements

Meeting Coordination & Documentation

• Coordinate logistics for biweekly meetings with NRO stakeholders, including scheduling, agenda preparation, and materials distribution
• Attend and document weekly internal Spire team meetings, tracking action items and follow-up requirements
• Support preparation of materials for monthly Project Management Reviews (PMRs), including status updates and action item summaries
• Distribute meeting notes and ensure timely follow-up on assigned action items

Client Support & Communication

• Serve as initial point of contact for routine NRO inquiries and information requests, escalating complex issues to the Program Manager
• Draft responses to standard customer questions and status requests under Program Manager guidance
• Maintain regular communication cadence with government stakeholders on routine matters
• Track and monitor customer requests to ensure timely responses and resolution

Project Support & Campaign Coordination

• Assist with administrative setup and documentation for new tasking and RFGL collection projects
• Support initiation activities for new collection campaigns, coordinating with technical teams on deliverable schedules
• Provide administrative support during Space Force TacSRT tasking exercises, including daily standup coordination, slide deck compilation, and daily report assembly
• Track project milestones and deadlines, providing proactive alerts to Program Manager

Contract Administration Support

• Monitor deliverable schedules and provide advance notification of upcoming deadlines
• Assist with documentation required for contract compliance and reporting
• Maintain records to support invoicing processes and revenue recognition
• Help coordinate responses to contract administration questions and documentation requests