LinQ Programs Coordinator

Massachusetts Institute of Technology; Cambridge (MA); Hybrid; USD 63,000 - 80,000; Full time

Job summary

MIT’s Institute for Medical Engineering and Science (IMES) seeks a LinQ Programs Coordinator to manage the logistical, administrative, and strategic functions that ensure LINQ programs run smoothly. You will coordinate day-to-day operations, oversee events both remote and in-person, support faculty, fellows and advisory panels, and help with data collection, onboarding, and recruitment campaigns.

This hybrid full-time role reports to the LinQ Director and requires strong communication, detail

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience in administrative operations or program coordination in academic/research settings preferred.

Responsibilities

• Coordinate day-to-day operations for LINQ programs.
• Manage remote and in-person events.
• Provide administrative support to faculty, fellows, and advisory panels.
• Develop program data collection methods and analyze metrics to optimize outcomes.
• Support recruitment and engagement strategies, including social media presence and campaigns.
• Manage program finances including requisitions, travel reports, honorariums, and vendor coordination per MIT guidelines.

Skills

Attention to detail

Written and verbal communication

Organizational skills

Event planning

Project management

Time management

Education

Bachelor's degree or equivalent experience

Tools

Zoom

Slack

Google Drive

Basecamp

Job description

LinQ Programs Coordinator
Job Number: 26115
Functional Area: Administration
Department: Institute for Medical Eng. and Science
School Area: Engineering
Pay Range Minimum: $63,200
Pay Range Maximum: $80,050
Employment Type: Full-time (Hybrid)
Employment Category: Exempt
Visa Sponsorship Available: No
Schedule:
Pay Grade: 6

Posting Description

LINQ PROGRAMS COORDINATOR, Institute for Medical Engineering and Science (IMES), responsible for overseeing the logistical, administrative, and strategic functions that ensure seamless execution of MIT linQ programs. Will provide a proactive, solutions-oriented professional with the authority to independently design workflows, resolve operational challenges, and implement systems that enhance program efficiency and impact. Key Responsibilities include coordinating day-to-day operations, managing remote and in-person events, and providing comprehensive administrative support to faculty, fellows, and advisory panels. Will serve as primary point of contact for program participants and strategic support to Professor Martha Gray, IMES Faculty and LinQ Director. Additional responsibilities encompass developing program data collection methods, analyzing metrics to optimize outcomes, managing participant records and onboarding, and contributing to program strategic planning. Will assist with recruitment and engagement strategies, including social media presence, recruiting campaigns, and stakeholder communications. Manages program finances including requisitions, travel reports, honorariums, and vendor coordination per MIT guidelines.

Job Requirements

REQUIRED: Bachelor's degree in related field or equivalent experience; a minimum of two years' experience in administrative operations or program coordination, preferably in academic or research settings; excellent attention to detail, written and verbal communication, and organizational skills; event planning experience in professional environments; proficiency with scheduling tools and remote collaboration platforms (Zoom, Slack, Google Drive, Basecamp, etc.); ability to manage multiple projects in fast-paced environments and work occasional evenings/weekends; and maintain consistent engagement and accessibility throughout work hours. PREFERRED: Executive calendar management and administrative support experience.