LinQ Programs Coordinator

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Institute of Technology (MIT) IMES seeks a LINQ Programs Coordinator to oversee the logistical, administrative, and strategic functions that ensure seamless MIT linQ program execution. You will independently design workflows, resolve operational challenges, and implement systems that enhance efficiency and impact.

Key duties include coordinating day-to-day operations, managing remote and in-person events, and offering comprehensive administrative support to faculty, fellows, and

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Minimum of two years' experience in administrative operations or program coordination.
• Excellent attention to detail, written and verbal communication, and organizational skills.
• Event planning experience in professional environments.
• Proficiency with scheduling tools and remote collaboration platforms (Zoom, Slack, Google Drive, Basecamp).
• Ability to manage multiple projects in fast-paced environments and work occasional evenings/weekends.
• Preferred: Executive calendar management and administrative support experience.

Responsibilities

• Coordinate day-to-day operations for MIT linQ programs.
• Manage remote and in-person events, ensuring smooth execution.
• Provide comprehensive administrative support to faculty, fellows, and advisory panels.
• Serve as primary point of contact for program participants.
• Support recruitment and engagement strategies, including social media and stakeholder communications.
• Manage program finances including requisitions, travel reports, honorariums, and vendor coordination per MIT guidelines.

Skills

Attention to detail

Written communication

Verbal communication

Organizational skills

Event planning

Scheduling tools proficiency

Remote collaboration tools

Education

Bachelor's degree or related field

Equivalent experience

Tools

Zoom

Slack

Google Drive

Basecamp

Job description

Posting Description

LINQ PROGRAMS COORDINATOR, Institute for Medical Engineering and Science (IMES) , responsible for overseeing the logistical, administrative, and strategic functions that ensure seamless execution of MIT linQ programs. Will provide a proactive, solutions-oriented professional with the authority to independently design workflows, resolve operational challenges, and implement systems that enhance program efficiency and impact. Key Responsibilities include coordinating day-to-day operations, managing remote and in-person events, and providing comprehensive administrative support to faculty, fellows, and advisory panels. Will serve as primary point of contact for program participants and strategic support to Professor Martha Gray, IMES Faculty and LinQ Director. Additional responsibilities encompass developing program data collection methods, analyzing metrics to optimize outcomes, managing participant records and onboarding, and contributing to program strategic planning. Will assist with recruitment and engagement strategies, including social media presence, recruiting campaigns, and stakeholder communications. Manages program finances including requisitions, travel reports, honorariums, and vendor coordination per MIT guidelines.

Job Requirements

REQUIRED : Bachelor's degree in related field or equivalent experience; a minimum of two years' experience in administrative operations or program coordination, preferably in academic or research settings; excellent attention to detail, written and verbal communication, and organizational skills; event planning experience in professional environments; proficiency with scheduling tools and remote collaboration platforms (Zoom, Slack, Google Drive, Basecamp, etc.); ability to manage multiple projects in fast-paced environments and work occasional evenings/weekends; and maintain consistent engagement and accessibility throughout work hours.

PREFERRED : Executive calendar management and administrative support experience.

9/30/2026