Program Coordinator (CSE)

Georgetown University; United States; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Retirement Savings

Tuition Assistance

Work-life Balance Benefits

Employee Discounts

Voluntary Insurance Options

Job summary

Georgetown University’s Center for Student Engagement seeks a Program Coordinator to greet visitors, manage administrative tasks, and advise student organizations. You will design programs, support campus life, and help with logistics for a busy student engagement team.

Responsibilities include supervising student staff, managing budgets, space reservations, and reporting. The role requires strong organization, effective communication, and a proactive, student-centered approach in a fast-paced

Qualifications

• Bachelor's degree required.
• 1-3 years experience in student activities, advising, or student affairs.
• Excellent organizational and communication skills.
• Ability to prioritize work with attention to detail.
• Flexibility in a dynamic environment.
• Familiarity with Google and Microsoft Office suites (Word/Excel).
• Excellent interpersonal and professional communication skills.
• Ability to perform light-moderate physical activity on-site as needed.

Responsibilities

• Greet walk-in traffic and manage front-desk operations.
• Advise student organizations on programming and leadership development.
• Assist with event planning and programming logistics.
• Manage financial expenses for student organizations.
• Supervise student staff and review paperwork.
• Maintain calendars for CSE spaces and resources.
• Train student leaders and manage equipment usage.
• Generate reports and collaborate with campus partners.

Skills

Organizational skills

Communication

Prioritization

Flexibility

Google Workspace

MS Office (Word, Excel)

Interpersonal skills

Professional communication

Physical activity support

Education

Bachelor's degree

Master's degree (preferred)

Tools

Google Workspace

Microsoft Office

Job description

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements Job Overview

The Program Coordinator position in the Center for Student Engagement (CSE) will serve as the first point of contact for the office, greeting all walk-in traffic, managing financial and administrative processes, student organization advising, and providing customer service for a variety of functional areas.

The purpose of this role is to support the Center's mission of providing learning and development opportunities for undergraduate students through administrative assistance to the CSE team, campus departments and partners, and undergraduate students.

The Program Coordinator is responsible for the frontline staff that manages a number of processes and procedures that require direct interaction with students, faculty, staff, and community members on a regular basis.

The Program Coordinator will also advise students and student organizations in programming, organizational and leadership development and will design programs to involve students in campus life and co-curricular learning experiences.

Additional responsibilities include:

• managing the financial expenses of student organizations
• supervising a team of student employees taking in and reviewing paperwork
• maintaining reservation calendars for CSE spaces
• training student leaders
• managing the use and maintenance of student organization equipment
• monitoring and ordering supplies
• creating reports
• regularly working with students to assist with event and organizational support
• supporting CSE staff in programming logistics

Work Interactions

The Program Coordinator reports directly to and is supervised by the Associate Director of Student Engagement.

The Program Coordinator supervises approximately 6-8 student staff members. Along with the Associate Director and other Program Coordinators, this team makes up the core of the advising structure for Georgetown's over 200 student organizations.

The Program Coordinator provides administrative support for the Director and Associate/Assistant Director of Student Engagement, the Director of Debate, the Director of Outdoor Education, and the Director of Orientation, Transition, and Family Engagement.

This position requires a person with strong attention to detail, the ability to prioritize tasks and multi-task, the ability to be flexible and proactive, and a genuine interest in working with students and colleagues across the university, while being responsive to working across differences.

The position also calls for a high degree of professionalism and confidentiality. The person must be a highly motivated, self-starter and an effective communicator within the Student Engagement team.

This position occasionally work nights and weekends during heavy programming and training seasons and to cover weekly board meetings.

The Center for Student Engagement is a fast-paced, high-energy environment.

Student contact is extensive and substantive.

Staff members work collaboratively within the office and with many other university-wide constituent groups.

Staff members are expected to exercise a high degree of responsibility and independent judgment and occasionally work irregular or extended hours.

Requirements and Qualifications

Minimum Qualifications:

• Bachelor's degree
• 1-3 years of experience working in student activities, student advising, student affairs, etc
• Excellent organizational skills, combined with strong communication and writing skills
• Ability to prioritize work with a strong attention to detail
• Demonstrated flexibility in a dynamic work environment
• Familiarity with the Google and Microsoft Office suites, including Microsoft Word and Microsoft Excel
• Excellent interpersonal skills
• High level of professional and polished communication
• Ability to perform light to moderate physical activity and to provide physical support on site to student programs on an occasional basis

Preferred Experience:

• Master's Degree in College Student Personnel, Higher Education, or related field
• Experience in a diverse, high intensity academic environment
• Familiarity with GMS/Workday
• Familiarity with CampusGroups or other student engagement platforms
• Familiarity with financial and human resource management tools
• Supervision experience
• Demonstrated experience in logistical oversight or administrative support

Work Mode Designation

This position has been designated as On-Campus.

Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $39,930.00 - $59,694.78 Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

We're a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we're the nation's oldest Catholic and Jesuit university. Today we're a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do.

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Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.

For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.