Program Coordinator (CSE)

Georgetown University; Lexington (MA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement savings

Tuition assistance

Work-life balance benefits

Employee discounts

Voluntary insurance options

Job summary

Georgetown University is seeking a Program Coordinator for the Center for Student Engagement. You will greet visitors, handle administrative tasks, and support student organizations through advising and event programming.

The role involves supervising 6-8 student staff, managing budgets, calendars, and staff training while collaborating with campus partners. A Bachelor’s degree is required; a Master’s in related field is preferred.

Qualifications

• Bachelor’s degree required; 1–3 years in student activities or advising preferred.
• Excellent organizational, written and verbal communication skills.
• Ability to multi-task with strong attention to detail and prioritize work.
• Flexibility in a dynamic university setting; professional demeanor.
• Familiarity with Google and Microsoft Office suites; strong interpersonal skills.
• Experience with Workday, GMS/Workday, CampusGroups or similar platforms is a plus.

Responsibilities

• Frontline contact, greet visitors and manage administrative tasks for CSE.
• Advise student organizations on programming, leadership and development.
• Manage financial expenses for student organizations and supervise student staff.
• Maintain reservation calendars, train student leaders, and support events.
• Produce reports and coordinate with campus partners and departments.

Skills

Excellent organizational skills

Strong communication

Writing skills

Attention to detail

Flexibility in a dynamic environment

Interpersonal skills

Self-starter attitude

Education

Bachelor’s degree

Master’s Degree in College Student Personnel or related field

Tools

Google Workspace

Microsoft Word

Microsoft Excel

Workday

GMS

CampusGroups

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Program Coordinator position in the Center for Student Engagement (CSE) will serve as the first point of contact for the office, greeting all walk-in traffic, managing financial and administrative processes, student organization advising, and providing customer service for a variety of functional areas. The purpose of this role is to support the Center’s mission of providing learning and development opportunities for undergraduate students through administrative assistance to the CSE team, campus departments and partners, and undergraduate students.

The Program Coordinator is responsible for the frontline staff that manages a number of processes and procedures that require direct interaction with students, faculty, staff, and community members on a regular basis. The Program Coordinator will also advise students and student organizations in programming, organizational and leadership development and will design programs to involve students in campus life and co-curricular learning experiences. Additional responsibilities include: managing the financial expenses of student organizations; supervising a team of student employees taking in and reviewing paperwork; maintaining reservation calendars for CSE spaces; training student leaders; managing the use and maintenance of student organization equipment; monitoring and ordering supplies; creating reports; regularly working with students to assist with event and organizational support; and supporting CSE staff in programming logistics.

Work Interactions

The Program Coordinator reports directly to and is supervised by the Associate Director of Student Engagement. The Program Coordinator supervises approximately 6-8 student staff members. Along with the Associate Director and other Program Coordinators, this team makes up the core of the advising structure for Georgetown’s over 200 student organizations. The Program Coordinator provides administrative support for the Director and Associate/Assistant Director of Student Engagement, the Director of Debate, the Director of Outdoor Education, and the Director of Orientation, Transition, and Family Engagement.

This position requires a person with strong attention to detail, the ability to prioritize tasks and multi-task, the ability to be flexible and proactive, and a genuine interest in working with students and colleagues across the university, while being responsive to working across differences. The position also calls for a high degree of professionalism and confidentiality. The person must be a highly motivated, self-starter and an effective communicator within the Student Engagement team. This position occasionally work nights and weekends during heavy programming and training seasons and to cover weekly board meetings.

The Center for Student Engagement is a fast-paced, high-energy environment. Student contact is extensive and substantive. Staff members work collaboratively within the office and with many other university-wide constituent groups. Staff members are expected to exercise a high degree of responsibility and independent judgment and occasionally work irregular or extended hours.

Requirements and Qualifications

Minimum Qualifications:

• Bachelor’s degree
• 1-3 years of experience working in student activities, student advising, student affairs, etc
• Excellent organizational skills, combined with strong communication and writing skills
• Ability to prioritize work with a strong attention to detail
• Demonstrated flexibility in a dynamic work environment
• Familiarity with the Google and Microsoft Office suites, including Microsoft Word and Microsoft Excel
• Excellent interpersonal skills
• High level of professional and polished communication
• Ability to perform light to moderate physical activity and to provide physical support on site to student programs on an occasional basis.

Preferred Experience

• Master’s Degree in College Student Personnel, Higher Education, or related field
• Experience in a diverse, high intensity academic environment
• Familiarity with GMS/Workday
• Familiarity with CampusGroups or other student engagement platforms
• Familiarity with financial and human resource management tools
• Supervision experience
• Demonstrated experience in logistical oversight or administrative support

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projectedsalary or hourly pay range for this position which represents the full range of anticipated compensation is:

$39,930.00 - $59,694.78

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resumefor each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at [phone] or [e-mail].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown’s commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.