Program Coordinator - Built Environment Project Management

Larson Design Group; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading architecture and engineering firm seeks a Program Coordinator to enhance team efficiency and manage client programs. The role involves coordinating project schedules, client interactions, and financial reporting, requiring strong organizational and communication skills. Join a culture of collaboration and growth at a company that values employee ownership and professional development.

Benefits

Flexible Work Environment

Paid Training for Required Licensures

Competitive Benefits

Bonus Plans

Company-funded Employee Stock Ownership Plan (ESOP)

Qualifications

• Minimum of seven years in a project or program coordination role.
• Experience managing budgets and timelines in a client-facing environment.

Responsibilities

• Supports department goals by streamlining productivity and client interactions.
• Coordinates project duties, timelines, and reporting for clients.
• Manages workload by prioritizing tasks and ensuring deadlines are met.

Skills

Critical Thinking

Problem Solving

Communication

Interpersonal Skills

Organizational Skills

Education

Associate or Bachelor’s Degree in Business Administration

Project Management

Job description

About Us

Larson Design Group (LDG) is an award-winning, employee-owned Architecture, Engineering, and Consulting Firm. Guided by our core values, we’re expanding our team, opening new offices, and adding new offerings to provide responsive, innovative solutions to clients nationwide.

Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention, and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way. We’re passionate about delivering exceptional quality, elevating client relationships, enriching the careers and lives of our employee owners, and enhancing the communities where we live and serve.

At LDG, we strive to create an organization where people want to work. We offer a flexible work environment, paid training for required licensures, competitive benefits, bonus plans, and a company-funded Employee Stock Ownership Plan (ESOP) while supporting your professional and personal growth.

Your Opportunity + Impact

The Program Coordinator is an experienced professional focused on improving the efficiency and productivity of a designated team or program. With a degree of autonomy, the Program Coordinator is responsible for collecting, reviewing, and analyzing data to support internal and external clients effectively. The primary objective is to facilitate the successful management of programs, ensuring adherence to organizational standards.

Key Responsibilities

• Supports department and division goals by proactively streamlining productivity with proposals, business planning, client interactions, and day to day operational tasks. Works closely with Program Manager, Project/Technical Manager to assist with client needs which includes client and internal interaction/meetings to monitor contract specifications, budget, and time commitments.

• Coordinates project duties, timelines, and requested reporting for internal/external client which includes QA/QC review, project schedules, cost estimates, travel and off-site meeting arrangements, etc. Provides financial reporting assistance, project set-up, billing assistance, and invoice reviews in coordination with Accounting and Project Managers.

• Assists in building positive relations within internal and external teams.

• Coordinates schedules and file sharing, compile & assemble reports, coordinate large production jobs, print & bind proposals, log RFI’s & submittals.

• Work closely with Program Manager/Project Managers to schedule, organize and attend meetings / events, maintain agenda and meeting minutes.

• Interacts professionally with clients, vendors, and other external sources. Develops and maintains client relationships.

• Manages workload by prioritizing work and ensuring deadlines are met.

• Displays a solid understanding of the technical and business decisions of the company.

Education and Experience

• Education: Associate or bachelor’s degree in business administration, Project Management, or a related field is preferred.

• Experience: Minimum of seven (7) years in a project or program coordination role, with experience managing budgets and timelines in a client-facing environment.

• Licensure/Certification: n/a

Preferred Qualifications

• Proven critical thinking and problem-solving skills and must possess the ability to work both independently and as part of a team, multitask, and have flexible schedule to meet deadlines.

• Strong organizational skills, with a proven ability to manage high-priority tasks independently.

• Excellent communication and interpersonal skills, capable of building and maintaining relationships with clients and stakeholders.

• Knowledge of budgeting, financial tracking, and project documentation best practices.

EEO Statement

Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO) that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.