Program Coordinator Adult Wellness

Weston&Sampson, Inc.; Kalamazoo, Northern (MI, KY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Benefits package (health/dental/vision

Job summary

WMU in Kalamazoo is seeking a qualified supervisor to support daily operations of adult wellness programs serving individuals with intellectual and developmental disabilities. The role coordinates scheduling, staffing, and program activities while ensuring compliance with institutional and regulatory guidelines.

You will collaborate with families, community partners, and internal departments to promote high quality, person-centered services, supervise staff, monitor monthly billing, and ensure

Qualifications

• Bachelor’s degree in related field from an accredited institution.
• Three years of relevant experience.
• Supervisory or team management experience.
• Experience or training with dementia diagnosis.
• Experience coordinating with healthcare providers and community partners.
• Strong leadership skills and innovation in program development.
• Familiarity with electronic medical records.
• Experience supporting recovery based and person-centered treatment.
• Ability to work irregular shifts and extended hours, including evenings and weekends.

Responsibilities

• Supervises staff, monitors monthly billing and the quality of staff documentation.
• Ensures contract compliance with multiple funding sources.
• Confirms compliance with operating standards for adult day services, community living services and accreditation standards.
• Ensures timely and accurate completion of required reports for all funding sources in accordance with contractual and regulatory requirements.
• Ensures health and safety of the senior adult day and community living site.
• Participates in agency committees, management, safety, and claims or billing meetings, including service on governing boards, and represents the organization at community events as needed.
• Implements best practices for individuals with age-related decline and dementia.

Skills

Supervisory experience

Leadership

Program development

Innovation in services

Dementia care training

Healthcare coordination

EMR familiarity

Flexible scheduling

Education

Bachelor’s degree in related field

Tools

Electronic Medical Records

Job description

Posting Summary

College

College College Of Health & Human Svcs

Executive Area

Executive Area Provost & VP Academic Affairs

Department

Department Center For Disability Services

Posting Number

Posting Number S1570P

Job Type

Job Type Full Time, Regular

Pay Type

Pay Grade

Pay Grade G

Campus Location

Campus Location WMU-Kalamazoo - East Campus

Salary Range

Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies

Number of Vacancies 1

General Summary

Supports daily operations of adult wellness programs serving individuals with intellectual and developmental disabilities. Coordinates scheduling, staffing, and program activities while ensuring compliance with institutional and regulatory guidelines. Collaborates with families, community partners, and internal departments to promote high quality, person-centered services.

Major Duties

• Supervises staff, monitors monthly billing and the quality of staff documentation.
• Ensures contract compliance with multiple funding sources.
• Confirms compliance with operating standards for adult day services, community living services and accreditation standards.
• Ensures timely and accurate completion of required reports for all funding sources in accordance with contractual and regulatory requirements.
• Ensures health and safety of the senior adult day and community living site.
• Participates in agency committees, management, safety, and claims or billing meetings, including service on governing boards, and represents the organization at community events as needed.
• Implements best practices for individuals with age-related decline and dementia.

Minimum Qualifications

• Bachelor’s degree in related field from an accredited institution.
• Three years’ relevant experience.
• Supervisory or team management experience.
• Experience or training with dementia diagnosis.
• Experience coordinating with healthcare providers and community partners.
• Strong leadership skills and innovation in program development.
• Familiarity with electronic medical records.
• Experience supporting recovery based and person-centered treatment.
• Ability to work irregular shifts and extended hours, including evenings and weekends.

Additional Position Information

• Terminal position ends 12/31/2026 with potential of being extended.
• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff

Physical requirements and working conditions

• Moderate work occasionally working in difficult positions or with physical demands such as continuously lifting or moving materials from 25 to 50 pounds and occasionally lifting or moving materials greater than 50 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree in a related field from an accredited institution?
  • Yes
  • No
• * Do you have three years of relevant experience?
  • Yes
  • No
• * Do you have supervisory or team management experience?
  • Yes
  • No
• * Do you have experience or training with dementia diagnosis?
  • Yes
  • No
• * Do you have experience coordinating with healthcare providers and community partners?
  • Yes
  • No
• * Strong leadership skills and innovation in program development?
  • Yes
  • No
• * Do you have familiarity with electronic medical records?
  • Yes
  • No
• * Do you have experience supporting recovery based and person-centered treatment?
  • Yes
  • No
• * Do you have the ability to work irregular shifts and extended hours, including evenings and weekends?
  • Yes
  • No

Documents Needed To Apply

• Required Documents
  • Resume
  • Cover Letter
  • List of References
• Optional Documents
  • Other

WMU is an Equal Opportunity/Affirmative Action Employer. Protected veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.